Administrative Assistant 2

Arizona Department of Administration•Phoenix, AZ

4d•Onsite

About The Position

The Department of Economic Security (DES), Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 2. This position provides administrative support to the Program Review Committee (PRC) Chair as well as providing information appropriately with the Independent Oversight Committee (IOC). DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high-quality, and member-driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing, Certification and Regulation, cannot have a principal interest in or have a spouse or close family with a principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Requirements

Knowledge in: HIPPA rules and regulations.
Time management principles and techniques.
Proper English usage, spelling and vocabulary, and telephone etiquette.
Principles and techniques of administrative support functions, such as scheduling, routine email, letter, and memo composition, etc.
Oral and written communication, including being effective with both internal and external customers.
Organizing and managing meetings, committed and high-level work groups.
Perform detailed work with speed and accuracy and possess critical thinking.
Establishing and maintaining effective working relationships and working with diverse groups.
Note-taking and composing meeting minutes.
Using computer applications (full Microsoft Office, Adobe Acrobat, etc.).
Learn and apply Division policy and procedures.
Handle detailed work with accuracy and speed.
Establish priorities.
Schedule and coordinate meetings.
Ability to multi-task.

Nice To Haves

At least two (2) years of responsible administrative experience or an equivalent combination of education, training, and experience.

Responsibilities

Communicates and interfaces with multiple provider agencies statewide which serve our members who have intellectual and/or developmental disabilities and are on Behavioral Treatment Plans.
Under PRC Chair direction, sends dispositions via email, fax or USPS.
Using a spreadsheet, tracks the member plan through the entire PRC cycle.
Assists with scheduling at least weekly the PRC meetings for teams which support numerous members.
Attends all face-to-face meetings, possibly takes notes for the disposition of each member's behavior plan, and provides administrative assistance.
In preparation for PRC meetings, sends out all schedules, prints and assembles all plans for review.
Maintains both hard copy and computer files of all Behavioral Treatment Plans and cooperates with IOC Coordinators to appropriately share information.

Benefits

Affordable medical, dental, life, and short-term disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
10 paid holidays per year
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities