Administrative Assistant 2 (PCN 061255)

State of Alaska•Anchorage, AK

10h•Hybrid

About The Position

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply. Welcome to the Department of Health! We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify. What you will be doing: Join our fun and mission-driven team in the Public Health Laboratory as an Administrative Assistant 2. In this role, you will: Coordinate a variety of administrative activities to maintain efficient workflow and operational continuity Support the entire laboratory staff with a wide range of administrative functions to facilitate efficient operations Oversee and perform data entry related to laboratory testing, ensuring accuracy, timeliness, and adherence to established procedures. If you are organized, detail-oriented, and motivated to lead while making a meaningful impact in public health, we’d love to have you on our team. Our organization, mission, and culture: The mission of the Division of Public Health is to protect and promote the health and well-being of all Alaskans. Our core values guide everything we do: Accountability – We use human, financial, and environmental resources responsibly. Respect – We provide services to all Alaskans without discrimination or judgment. Potential – We believe in helping every Alaskan reach their full potential for health and in building strong, healthy communities. Integrity – We act with honesty and ethics in all that we do. Scientific Excellence – We are dedicated to advancing scientific knowledge and using the best available data to inform public health policy.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Responsibilities

Coordinate a variety of administrative activities to maintain efficient workflow and operational continuity
Support the entire laboratory staff with a wide range of administrative functions to facilitate efficient operations
Oversee and perform data entry related to laboratory testing, ensuring accuracy, timeliness, and adherence to established procedures.