Administrative Assistant 2 (PCN 045039)

State of Alaska•Juneau, AK

2d•Onsite

About The Position

The Treasury Division of the Alaska Department of Revenue is recruiting for an Administrative Assistant 2 located in Juneau, Alaska. This position supports the Administrative Operations Manager in meeting division goals, which include providing clerical support, accounts payable and receivable processing and management, travel coordination, and other administrative duties. The role involves processing mail, answering calls, preparing materials for stakeholder meetings, and serving as the primary processor of invoices and accounts payable. This includes ensuring invoice accuracy, applying financial coding, managing encumbrances (purchase orders and contracts), tracking expenditures, and requesting adjustments. The incumbent will also provide travel planning assistance and ensure timely clearing and coding of travel charges, requiring communication with outside agencies.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement (e.g., Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, or equivalent).
OR One year of advanced-level clerical experience (e.g., Office Assistant 2, Accounting Clerk, or equivalent).
OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours).
OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
List of three (3) professional references to include daytime telephone and email address (one must be a current or former supervisor).
Last two (2) performance evaluations (or supervisory letters of recommendation if unavailable).
Copies of transcripts to verify educational credentials (unofficial transcripts are acceptable if they include the URL and institution name).
Evidence of foreign education being deemed equivalent to U.S. education if applicable.
Employer name, job title, dates of employment, and whether full- or part-time for work experience not already documented in the application.

Nice To Haves

Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Arithmetic/Mathematical Reasoning: Performs computations such as addition, subtraction, multiplication, and division correctly; solves practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.

Responsibilities

Providing clerical support for a variety of administrative functions, including processing mail and answering calls.
Preparing materials or establishing venues for stakeholder meetings.
Serving as the primary processor of invoices and accounts payable for the division.
Ensuring invoices are accurate and appropriate.
Applying correct financial coding to invoices.
Requesting and managing encumbrances, including purchase orders and contracts.
Tracking expenditures and requesting adjustments as necessary.
Providing travel planning policy, procedure, and coordination assistance to Treasury staff.
Ensuring the proper clearing and coding of travel charges occurs timely.
Gathering information for and communicating with outside agencies.