Administrative Assistant 2

Draper•Cambridge, MA

2d•$24 - $41•Onsite

About The Position

The Administrative Assistant 2 provides routine administrative and secretarial support as directed, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, process expense reimbursement requests. Completes routine tasks under moderate supervision.

Requirements

Highly proficient administrative support skills and office applications skills (Microsoft Word, PowerPoint, Excel)
Highly proficient in all communication skills (phone, verbal and written)
Ability to handle sensitive information and situations with poise and professionalism
Ability to proofread and edit written documents
Strong organizational, coordination and judgment skills
3-5 years administrative assistant experience required

Nice To Haves

Associate's Degree in a related field of Study preferred

Responsibilities

Answering and screening telephone calls
Prepare reports, meeting minutes and correspondence.
Create and edit documents, spreadsheets and presentations.
Schedule coordination, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports
Maintain general office supplies and order project materials
Coordinate incoming / outgoing mail and packages
Coordinate clearance/badge requests
Ensure required internal paperwork/documents are maintained for audit compliance
Coordinate internal moves and facilities rearrangement, maintenance, and custodial requests
Performs other duties as assigned
Place P-Card orders for various materials
Tracking Capital expenditures (Equipment, facilities upgrades, etc.)
Acting as timesheet proxy for department staff