Administrative Assistant 2 - Adult Basic Education

Nevada System of Higher Education

7d•Onsite

About The Position

Truckee Meadows Community College is recruiting for an Administrative Assistant 2 for the Adult Basic Education Department. This position does not provide layoff rights and is contingent upon funding. This position will provide program support by assisting all past, current, or future students, instructors, visitors, and guests in person, on the phone or through email, communicate the program’s services, eligibility requirements, general information and refer as needed to appropriate personnel, set-up appointments for students for program activities, meet with the program director, coordinators, specialists, and associates. This position will perform administrative duties in support of the Adult Basic Education Department, arrange internal meetings; route mail, answer front desk telephones and handle routine items not requiring the Coordinators or Director's attention, receive and inventory orders, perform regular office supplies inventory and submit supplies orders to maintain sufficient supplies at predetermined levels, take minutes at all staff meetings and distribute to attendees, maintain student records and perform reports to increase outreach and student recruitment efforts. This position will organize all aspects of the program’s intake, orientation and registration processes, ensure sufficient staff for each activity, schedule part-time workers monthly hours, recruit, hire, supervise, train, and evaluate up to 5 part-time workers, and other duties as assigned.

Requirements

Graduation from high school or equivalent education.
Two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff.
OR One (1) year of experience as an Administrative Assistant I in Nevada State service.
OR An equivalent combination of education and experience as described above.

Responsibilities

Provide program support by assisting students, instructors, visitors, and guests in person, on the phone, or through email.
Communicate program services, eligibility requirements, and general information, referring as needed to appropriate personnel.
Set up appointments for students for program activities.
Meet with the program director, coordinators, specialists, and associates.
Perform administrative duties in support of the Adult Basic Education Department.
Arrange internal meetings.
Route mail.
Answer front desk telephones and handle routine items.
Receive and inventory orders.
Perform regular office supplies inventory and submit supplies orders.
Take minutes at all staff meetings and distribute to attendees.
Maintain student records and perform reports to increase outreach and student recruitment efforts.
Organize all aspects of the program’s intake, orientation, and registration processes.
Ensure sufficient staff for each activity.
Schedule part-time workers monthly hours.
Recruit, hire, supervise, train, and evaluate up to 5 part-time workers.
Perform other duties as assigned.

Benefits

Health insurance options including dental and vision
19.25% retirement match in PERS
Life insurance
Generous annual and sick leave
Sports and Fitness Center with annual or monthly membership options for employee and spouse/domestic partner
ComPsych supports employees through life's difficult moments
Free parking on all TMCC campus locations
No State income tax
Variety of discounts and employee purchase programs
Classified Grant-in-Aid: Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Registration Fee Reduction Program: The College offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 53%).