Administrative Assistant 1 (090009 & 090144)

State of Alaska•Anchorage, AK

1d•Onsite

About The Position

The Department of Military and Veterans Affairs (DMVA), Division of Homeland Security and Emergency Management (HS&EM), Administrative Section, is recruiting for two Administrative Assistants 1. This position is in the General Government (GGU) bargaining unit at a range. This position is open to Alaska Residents only. As our new administrative assistant 1, you will be providing comprehensive administrative support to the DHS&EM, including office management, policy implementation, travel and payroll coordination, HR support, fiscal oversight, and assistance during emergency responses. The role requires acting as a resource in personnel/payroll, travel, archiving, and computer training, with a strong ability to research, interpret, and explain complex policies and procedures. Effective communication through email, phone, and in person is essential for handling inquiries, complaints, and requests for information. A thorough understanding of administrative guidelines and policies is necessary to independently apply them, advise staff accurately, and provide technical assistance. Additionally, the position involves answering the Division's main phone line, including calls for the State Emergency Operations Center (SEOC Hotline) during duty hours.

Requirements

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Must be willing and able to occasionally travel to remote field sites using boats, small aircraft, and helicopters.
Must be prepared to work in varying weather conditions, in confined areas, and potentially be exposed to wildlife.
Must be willing and able to travel within the State, including very remote areas, or out of State on an as needed basis.
Must be able to obtain and maintain a Common Access Card (CAC).
Must pass a federal background check in order to qualify for military base access.
Must be able to maintain the clearance throughout employment.

Nice To Haves

Demonstrating flexibility and experience with such environments will support your application.

Responsibilities

Providing comprehensive administrative support to the DHS&EM, including office management, policy implementation, travel and payroll coordination, HR support, fiscal oversight, and assistance during emergency responses.
Acting as a resource in personnel/payroll, travel, archiving, and computer training.
Researching, interpreting, and explaining complex policies and procedures.
Communicating effectively through email, phone, and in person to handle inquiries, complaints, and requests for information.
Independently applying administrative guidelines and policies, advising staff accurately, and providing technical assistance.
Answering the Division's main phone line, including calls for the State Emergency Operations Center (SEOC Hotline) during duty hours.