Administrative Assistant 1

Commonwealth of Pennsylvania • Dauphin County, PA

16h • Hybrid

About The Position

The Administrative Assistant 1 position with the Department of Environmental Protection offers a chance to support important environmental efforts across the region. This role places you at the center of daily operations where your organizational skill will help keep projects moving smoothly. You will join a team that values clear communication and steady follow-through. This opportunity will allow you to grow your administrative knowledge while making a positive impact. This position supports the Regional Business Office by managing complex administrative tasks across purchasing, contracts, accounts payable, and data systems. The role ensures that office operations run smoothly and that procedures follow Commonwealth rules and standards.

Requirements

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
• PA residency requirement.
• Ability to perform essential job functions.

Responsibilities

• Coordinate purchasing activities and prepare required documentation for bids, specifications, and purchase contracts
• Develop contract materials, review bids, and assist with compliance and award processes
• Verify shipments, manage payments, and maintain records for utilities, goods, and service invoices
• Maintain databases, update financial tracking spreadsheets, and input accurate information in electronic data systems
• Serve as backup for complaint coordination, mail processing, document routing, permit entry, and UPS package preparation
• Maintain and update a desk manual and share information to support continuity of operations

Benefits

• The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.
• The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.
• The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level