Administrative Assistant 1 AU

Commonwealth of Pennsylvania • Dauphin County, PA

6d • Hybrid

About The Position

The Department of the Auditor General is looking for a highly motivated individual who is interested in a rewarding administrative position to join our team. In this Administrative Assistant 1 role, you will perform a variety of office, administrative, and clerical duties to help our Bureau of Fire Relief Audits stay organized and effective. This hardworking team’s audits make sure state aid is used to equip and protect volunteer firefighters and the communities they serve. Apply now to take pride in a role where your attention and energy make a difference each day! As an Administrative Assistant 1 with our Bureau of Fire Relief Audits, your responsibilities will involve providing reliable clerical and office assistance that keeps daily operations on track and running smoothly. This position gives you a chance to learn, grow, and contribute to important work with a statewide impact.

Requirements

• Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training.
• You must be able to perform essential job functions.
• A conditional offer of employment will require submission of criminal history reports.

Responsibilities

• Perform data entry into and retrieve information from the department’s Audit Tracking System
• Answer and direct incoming telephone calls, take messages; process incoming and outgoing mail
• Format audit reports submitted by field personnel for Director/Assistant Director review; process reports of reviewed audits for Deputy review and release; upload and electronically file released audit reports
• Duplicate, scan, mail, and file documents; archive electronic audit working papers
• Review and update Commonwealth Property Checklists (CPC) in the CPC database for bureau staff to ensure accuracy, completeness, and compliance with the Department’s policy and procedures
• Maintain and order supplies; operate and help others operate various office equipment including copiers and scanners
• Assist with special projects, help provide on-the-job training for administrative personnel, and serve as backup for various bureau administrative duties

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level