Administrative and Financial Coordinator
About The Position
This position is responsible for providing high-level administrative support to the Executive Dean’s Office in the School of Public Health. Responsibilities include managing day-to-day office operations, coordinating complex schedules and meetings, preparing agendas and materials, responding to inquiries, arranging travel, and processing expense reports for the Executive Dean for Finance and Administration and other members of the leadership team. The position is also responsible for processing financial transactions, coordinating signatures on financial documents, and preparing or assisting with a variety of financial and administrative reports. In addition, this role serves as a resource to administrative coordinators across the division, providing guidance on administrative processes, University policies, and best practices to help ensure consistency and operational effectiveness. The incumbent is expected to maintain a thorough understanding of, interpret, and apply applicable University policies and procedures. Given the collaborative nature of the position, the need to support leadership, and the responsibility for providing guidance to peer coordinators, regular in-person presence is required. The ideal candidate is personable, dependable, highly organized, and able to manage multiple priorities in a fast-paced environment. This position is Hybrid Eligible, with at least 4 days on-site. All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.
Requirements
- Bachelor’s degree or equivalent combination of education and experience
- 1-2 years of experience as an office manager, office clerk, administrative assistant, front office manager, or similar role
- Attention to detail with strong problem-solving skills
- An innovative thinker with a track record of driving process improvements
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts
- Excellent time management skills and ability to prioritize work
- Organization and the ability to multitask to complete a wide variety of tasks
- Strong interpersonal skills
- Leadership ability to manage challenges or changes
- Attention to detail to ensure tasks are completed thoroughly and correctly
- Working knowledge of mail processes
- Familiarity with Microsoft Office Suite, Google email and calendar functionality, with basic knowledge of computer troubleshooting skills
- Reliability and discretion
Nice To Haves
- Business or office-related financial experience preferred
- Knowledge of Asana and Workday is preferred, but not required
Responsibilities
- Managing day-to-day office operations
- Coordinating complex schedules and meetings
- Preparing agendas and materials
- Responding to inquiries
- Arranging travel
- Processing expense reports for the Executive Dean for Finance and Administration and other members of the leadership team
- Processing financial transactions
- Coordinating signatures on financial documents
- Preparing or assisting with a variety of financial and administrative reports
- Serving as a resource to administrative coordinators across the division, providing guidance on administrative processes, University policies, and best practices
- Maintaining a thorough understanding of, interpreting, and applying applicable University policies and procedures
Benefits
- Please review additional information on the Benefits of Working at Brown.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
