Administrative and Financial Analyst (Administrative Analyst/Specialist Exempt I), Strategic Enrollment Management and Marketing

California State University, San Bernardino•San Bernardino, CA

2d•$5,274 - $7,684•Onsite

About The Position

Under the general supervision of the Director of Outreach and Student Recruitment, this position provides fiscal, budgetary, administrative, and operational support to the Office of Outreach and Student Recruitment. The position develops departmental budgets, monitors expenditures, oversees funds, and ensures compliance with university policies and procedures. It coordinates the financial and logistical aspects of outreach activities, including travel, procurement, student employee funding, and financial reconciliations. The position also performs moderately complex administrative functions and collaborates with departmental staff and Enrollment Management on cross-functional initiatives. This role supports accurate financial administration and efficient operations to advance the department's outreach and student recruitment objectives.

Requirements

Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
Possession of a valid Driver's License is required.
Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Nice To Haves

Experience with budget policy and practice, particularly in an office within higher education.
Ability to work collaboratively and communicate effectively in a team environment.
Ability to learn and work in a fast-paced environment.
Thorough knowledge of English grammar, spelling, and punctuation, and be able to clearly communicate orally and in writing.
Two or more years of experience working in an office within an institution of higher education with budget analysis, administrative functions, and program-specific knowledge of administrative cost allowances.

Responsibilities

Develop and prepare mid-year and annual budgets of Office of Outreach & Student recruitment by analyzing current obligations, projected costs, and available funding to support planning and effective resource allocation.
Monitor and analyze departmental funds and expenditures, including outreach program budgets, philanthropic and lottery funds, recruitment materials, and event expenses, to ensure fiscal accountability, optimize resource utilization, and maintain compliance with university policies and funding requirements.
Process and reconcile requisitions, purchase orders, invoices, and other financial transactions by verifying documentation, resolving discrepancies, and coordinating with campus partners to ensure accurate accounting and timely payment processing.
Prepare budget analyses, financial forecasts, and recommendations for departmental leadership and the division budget analyst to support informed decision-making and long-range financial planning.
Analyze fiscal workflows, interpret CSU and campus policies, and implement process improvements to strengthen internal controls, improve operational efficiency, and ensure compliance with established fiscal procedures.
Evaluate budget variances and financial trends, exercising independent judgment to develop recommendations that support strategic budget planning and administrative decision-making.
Perform moderately complex administrative and operational functions to support the planning and execution of outreach and recruitment activities and ensure efficient departmental operations.
Analyze operational needs and coordinate projects, including prospective and admitted student communication campaigns and recruitment materials, by collaborating with campus partners, monitoring timelines, and ensuring timely completion of project deliverables.
Coordinate the procurement of supplies, equipment, and recruitment materials by processing purchase requests, tracking purchase orders and procurement card transactions, and ensuring compliance with university procurement policies.
Serve as the departmental liaison with internal and external partners, including Information Technology, by coordinating equipment requests, resolving operational issues, and facilitating system support.
Coordinate meetings, trainings, retreats, and professional development activities by scheduling logistics, preparing agendas and materials, documenting meeting outcomes, and tracking follow-up actions.
Coordinate travel arrangements for departmental staff and leadership by securing transportation, lodging, registrations, and related logistics to support outreach and recruitment activities and ensure cost-effective travel.
Prepare and process travel authorizations, expense reimbursements, and supporting documentation by reviewing expenses for accuracy and completeness to ensure timely reimbursement and compliance with university requirements.
Analyze travel requests and supporting documentation to verify funding availability, ensure compliance with CSU and university travel policies, identify discrepancies, and resolve issues prior to processing.
Interpret university travel and fiscal policies, evaluate travel-related issues, and provide recommendations to leadership to ensure consistent application of procedures, fiscal accountability, and informed decision-making.
Track and reconcile timekeeping and absence management records for staff, temporary employees, and student assistants by reviewing payroll documentation, identifying discrepancies, and coordinating corrections to ensure accurate payroll processing.
Monitor and analyze Federal Work-Study allocations and expenditures by tracking available funding and spending trends to maintain compliance with program and university requirements.
Serve as a point of contact for payroll-related inquiries, and coordinate payroll transactions with the division budget analyst to ensure timely and accurate processing.
Coordinate student employee onboarding, system access, and payroll tracking by processing required documentation, monitoring employment records, and collaborating with campus partners to ensure timely appointments and compliance with university procedures.
Participate in departmental special projects that support Office of Outreach & Student Recruitment operations and strategic objectives.
Perform other classification-related duties as assigned.