New England Area Administrative and Communications Lead

HDR•Boston, MA

6d•Onsite

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities. New England Area Administrative and Communications Lead Position Summary The New England Area Administrative and Communications Lead serves as a key operational, administrative, and communications resource supporting the New England Area office and leadership team. This role is responsible for overseeing daily administrative operations, enhancing workplace efficiency, and driving employee engagement and internal communication initiatives. Working closely with leadership and administrative staff, the position supports a collaborative, high-performing, and well-connected office environment while ensuring seamless operational support across the New England Area.

Requirements

High school diploma or equivalent
A minimum of 10 years related experience
Excellent written and verbal communication skills
Solid interpersonal skills
Strong time management skills and ability to prioritize
Exceptional attention to detail and organization
Strong problem-solving skills and analytical abilities
Ability to adapt to changing situations in a professional manner
High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

Associates degree
Previous professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager
Comfortable handling confidential information
Experience developing internal processes and electronic filing systems
Preference given to local candidates

Responsibilities

Lead and oversee day-to-day Boston office administrative operations, ensuring efficient workflows, consistent processes, and operational excellence across the Area.
Develop, implement, and maintain administrative policies, procedures, and best practices to support organizational effectiveness.
Supervise and mentor administrative support staff while coordinating with office administrators across multiple locations.
Partner with New England Area leadership to provide executive-level administrative support, assist with personnel administration
Support the Human Resource Representatives with recruiting and onboarding efforts by coordinating for interviews, processing resumes, scheduling candidate meetings, and maintaining personnel and HR-related records.
Coordinate workspace planning, workstation assignments, office moves, and employee transitions in partnership with Human Resource Representatives, Information Technology and Facilities teams.
Ensure reception and front-office operations are effectively supported, including arranging backup coverage as well as executing temporary administrative assistance when necessary.
Manage office communications, meeting logistics, scheduling, SharePoint administration, and preparation of presentations, reports, and meeting materials.
Coordinate internal meetings, leadership events, company gatherings, employee engagement activities, and community outreach initiatives.
Participate in New England Area leadership meetings and contribute to initiatives that strengthen office culture, collaboration, employee engagement, and operational performance.