Administrative and Academic Coordinator - College of Engineering - Department of Chemical Engineering

Carnegie Mellon University•Pittsburgh, PA

2d•Onsite

About The Position

Carnegie Mellon University's Department of Chemical Engineering is seeking a highly organized and proactive Administrative and Academic Coordinator to support academic initiatives, departmental events, and daily administrative operations. The ideal candidate thrives in a dynamic, fast-paced environment and demonstrates strong interpersonal, problem-solving, and customer service skills. The individual will exercise sound judgment, manage multiple priorities simultaneously, and work both independently and collaboratively to support faculty, students, staff, and external partners. This role reports to the Manager of Administration.

Requirements

High school diploma required
3–5 years of relevant administrative or event experience
Strong written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.
Demonstrated organizational skills and attention to detail, with the ability to manage multiple priorities.
Proficiency in Microsoft Office Suite, Outlook, and Adobe applications
Successful Background Check

Nice To Haves

Associate degree in business administration or a related field strongly preferred
Experience in a higher education environment and/or event coordination preferred
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

Provide administrative support to academic faculty leadership
Prepare and distribute internal communications, including student newsletter and digital presentation of student recognitions and events
Assist student organizations in purchasing and event organization
Support academic team activities, including but not limited to course management, events, study abroad, and travel funds
Support departmental academic events from planning through execution (e.g., commencement ceremony and reception, undergraduate and graduate research symposia, graduate orientation)
Coordinate logistics, timelines, budgeted spending, and communications for events to ensure successful delivery
Oversee vendors and on-site event staff during event execution
Maintain purchasing card (P-Card) responsibilities and vendor relationships
Assist with purchasing, expense tracking, reporting, and reimbursement processes in coordination with the front office and finance team
Serve as primary contact for travel bookings in the department for guests, faculty, and students
Perform other duties as assigned to support the evolving needs of the department