Academic Advising Coordinator, McKetta Department of Chemical Engineering in Cockrell School of Engineering

The University of Texas at Austin • Austin, UT

10d • Onsite

About The Position

The Academic Advising Coordinator for the McKetta Department of Chemical Engineering provides leadership and oversight for the department’s academic advising and student support functions, ensuring effective delivery of services that promote student success. This role manages the advising unit, including supervision of staff, program development, and implementation of advising initiatives, while also overseeing course scheduling, curriculum processes, and key academic operations. The coordinator supports data-driven decision-making through reporting and program assessment and manages undergraduate academic support programs, including tutoring, peer advising, and student development courses. This position serves as a primary resource for students and faculty on academic matters, contributes to admissions and outreach efforts, and ensures compliance with university policies and accreditation requirements.

Requirements

• Master’s degree plus six years of experience working with students in an academic capacity OR Bachelor's degree plus eight years of experience working with students in an academic capacity
• Strong organizational skills and attention to detail
• Ability to work both independently and as a part of a team
• Ability to interact professionally with staff, students, and the public
• Excellent verbal and written communication skills
• Strong decision-making and problem-solving abilities
• Tact, diplomacy, discretion, and sound judgment when working with students, faculty, and administrators
• Demonstrated experience with Microsoft Office
• Knowledge of UT academic policies and procedures
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Master’s degree
• More than six years of experience working with students in an academic capacity
• Prior experience coordinating an undergraduate program, graduate program, or both
• Demonstrated commitment to promoting student success, including work with variety of student populations
• Experience supervising full-time staff and/or managing and training student employees
• Proven ability to show initiative and exercise good judgement
• Exceptional organizational and time management skills
• Proficiency with UT course management and student information systems, including Advisor’s Toolkit, EASI, GSIS, NRRECS, Class Manager, CIM, CIS Request Systems, FaSET, Grade Reporting system

Responsibilities

• Coordinate an advising unit and program including hiring, supervision, and performance management of undergraduate office and graduate office full-time staff. Responsible for program development and implementation, external communications, and accountability for meeting program objectives.
• Implement and manage academic advising programs, explore new models for effective delivery of academic advising, and manage more complex advising activities.
• Administration and oversight of department-level undergraduate research awards, scholarships, and cash prizes including coordination of the nomination and selection process.
• Oversight of all phases of course scheduling, catalog updates, and course management.
• Prepare, collect, and disseminate academic information, oversee course instructor survey ordering and results management, final exam updates, textbook orders, grade submissions, process updates and audits in FaSET and submit approved catalog updates.
• Provide statistics for standard reports and ad hoc information requests for program analysis.
• Monitor graduation rates and timelines and provide department leadership with student program data when needed.
• Oversee required accreditation and program assessment reports, including but not limited to: TracDat, American Board for Engineering and Technology (ABET), 18 Characteristics, and the Texas Higher Education Coordinating Board’s (THECB) External Review.
• In conjunction with the Undergraduate Advisor, coordinate the McKetta Tutors and Graders program including recruiting new graders and tutors, recommending student assignments, and addressing performance concerns.
• Manage all aspects of the McKetta Peer Advisors program, including recruiting new students, training Peer Advisors, submitting appointment details to the department’s HR Coordinator, and addressing performance issues.
• Provide course management for CHE 102 and programming to enhance ChE student life skills and career development.
• Assists students individually with academic concerns, questions, registration issues, and connects students to available University resources.
• Assist faculty members with various academic and administrative concerns and questions including but not limited to: grade changes, student issues, allegations of scholastic dishonesty, scholarship nominations, Q-drops, etc.
• Coordination of faculty advising including appointment sign up, hosting informational sessions for faculty advising, maintain faculty advising Canvas page, and providing training to new faculty advisors.
• Interact with various academic outreach functions, including but not limited to: New Student Orientation, Commencement, UT Girl Day, Parent’s Weekend and their related activities.
• Serve on committees – Cockrell School Recruiting and campus-wide Admissions and Registration.
• Other related functions as assigned.

Benefits

• Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
• Criminal history background check will be required for finalist(s) under consideration for this position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level