Administrative Analyst - Finance Team

Chesterfield County • Chesterfield, VA

2d • Onsite

About The Position

The Department of Social Services is seeking a dedicated team player for the role of Administrative Analyst to support the finance team and department leadership. This dynamic role involves providing critical financial and management support, with a focus on governmental budgeting, financial report reconciliation, analyzing financial needs, data analysis using Excel and Pivot Tables, grant monitoring, administration of contractual agreements, and developing/evaluating administrative systems and policies. The position is crucial for assisting with the agency's annual budget preparation, reviewing state guidance and allocations, and reconciling federal revenue. This role is part of an Emergency Shelter Team during natural disasters and offers career progression opportunities.

Requirements

• Bachelor’s degree in accounting, finance, business or public administration, or related field OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.
• Working knowledge of principles, methods, and practices of accounting.
• Working knowledge of accounting laws, ordinances and regulations governing municipal financial operations.
• Working knowledge of data processing applications and procedures.
• Demonstrated ability to understand federal regulations.
• Demonstrated ability to devise and apply modern accounting procedures.
• Demonstrated ability to plan, organize and direct the installation of accounting systems and procedures.
• Demonstrated ability to analyze and interpret fiscal and accounting data.
• Demonstrated ability to prepare appropriate statements and reports.
• Demonstrated ability to apply and adapt established accounting methods to a variety of financial transactions and records.
• Demonstrated ability to establish and maintain effective relationships with coworkers.
• Demonstrated ability to display good professional judgment.
• Current valid driver’s license and good driving record required.
• Virginia DMV point system record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months.
• Out of state driving records must be obtained by applicant and presented at time of interview.
• Driving records must reflect at least three years of history and be dated within thirty days of interview date.
• Pre-employment drug testing, FBI criminal background check and education/degree verification required.
• A Chesterfield County application is also required and must be submitted online by the deadline.

Nice To Haves

• Two years of experience providing professional-level administrative, analytical and/or operational support in accounting (three years preferred).
• Experience in local government or social services preferred.
• Share a passion for local government.
• Possess strong analytical, accounting, and critical thinking skills with attention to detail and organization.
• Knowledge of budget management.
• Excel at independent problem-solving.
• Possess strong interpersonal skills and work well with a dynamic team and thrive in a fast-paced environment.
• Master’s or Bachelor’s Degree in Social Work, Master’s in Human Services, LCSW, Child Welfare Stipend participants, completion of COVLC new worker training or are Bilingual (Spanish & ASL).

Responsibilities

• Provide critical financial and management support to the finance team and department leadership.
• Support governmental budgeting methods and reporting.
• Reconcile financial reports.
• Work closely with department leadership to develop and analyze upcoming financial needs.
• Analyze data using Excel, Pivot Tables, and other analytical modalities to generate reports.
• Monitor and administer grants.
• Administer contractual agreements.
• Develop and evaluate administrative/management systems, functions, policy, and procedures.
• Assist with preparing and developing the agency's annual budget, including verifying salaries, calculating fringe benefits, and projecting operating needs.
• Review state preliminary guidance memorandum for budget and program plan changes.
• Review Virginia Department of Social Services (VDSS) final allocations memorandum.
• Reconcile Catalog of Federal Domestic Assistance (CFDA) to federal revenue received.
• Perform other work as required.
• Serve as part of an Emergency Shelter Team during times of natural disaster, reporting to shelter duty as required.

Benefits

• Attractive benefits package.
• Potential for incentives approved through the Virginia Department of Social Services.
• Career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.
• Credit towards the Public Student Loan Forgiveness Program (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level