Administrative Analyst

City of Sacramento • Sacramento, CA

2d • Hybrid

About The Position

This Administrative Analyst position will be part of the Department of Public Works, Transportation Division, Traffic Safety Response Team. This team was created to accelerate safety improvements in high injury locations, while ensuring transparency and measurable performance. They will support the Transportation Division’s Traffic Safety Response Team, which is focused on the planning, design, construction, monitoring, reporting, and analysis of “quick build” roadway safety improvements. This is a mission-critical position that provides the operational backbone of the team. This position will manage the systems, data, coordination, and communication necessary to execute projects efficiently and transparently. With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

Requirements

• Knowledge of: Principles and practices of personnel administration.
• Principles and practices of organization and public administration.
• Principles and practices of program management, analysis, and coordination.
• Principles and practices of program performance measurement, systems analysis, and statistical measurement.
• Research techniques, methods, and procedures, and basic methods of statistical analysis.
• Principles, methods, and practices of municipal finance, budgeting, and accounting.
• Principles, methods, and practices of procurement, contracting, and grant writing.
• Methods of reporting information.
• Applicable Federal, State, and local laws and regulations.
• Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution.
• Making presentations and conducting meetings.
• Use of computers, computer applications, and software.
• Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies.
• Communicate effectively, both orally and in writing.
• Administer assigned program responsibilities.
• Collect and analyze data and make sound recommendations.
• Review organizational and administrative problems; recommend and implement appropriate courses of action.
• Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work.
• Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
• Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions.
• Meet multiple deadlines.
• Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations.
• A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field.
• An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education.

Nice To Haves

• Preferably be knowledgeable about municipal operations, data and program management, and transportation-related initiatives, and will have a strong interest in improving traffic safety and public transparency.
• Comfortable working with technical information including GIS data, program records, and task orders.
• Translating it into clear, accessible materials for internal teams, leadership, and the public.
• Demonstrated experience maintaining organized data systems, preparing reports or dashboards, supporting program documentation, and assisting with coordinating administrative processes such as task orders.
• Experience updating and maintaining webpages is desired.
• Excellent communication skills and be comfortable collaborating with engineers, field crews, contractors, and community members to support the timely delivery of quick-build safety improvements.
• Auditing principles.
• Basic methods of statistical analysis.
• Procurement, contracting, or grant writing.

Responsibilities

• Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
• Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
• Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
• Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
• Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
• Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
• Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
• Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
• Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
• Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
• Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
• May train staff as assigned.
• Provides exceptional customer service to those contacted in the course of work.

Benefits

• Intermittent remote work may be eligible with supervisor approval.
• Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level