Administrative Analyst

City of Redlands • Redlands, CA

1d • Onsite

About The Position

We are seeking someone with strong organizational, problem-solving, and communication skills who can effectively coordinate priorities and collaborate with teams across the organization. Under direction, manage projects, performs financial, administrative, legal, and analytical support duties; oversees assigned administrative processes, procedures and programs; and provides technical and responsible assistance to the Department. May exercise direct supervision over clerical staff.

Requirements

• Four years of administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, legal, or administrative issues.
• Bachelors degree with emphasis in public administration, accounting, business administration, finance, or a related field.
• Possession of a valid California driver's license.

Nice To Haves

• Paralegal Certificate or Juris Doctor preferred when assigned to City Attorney's Office.

Responsibilities

• Researches, collects, compiles, and analyzes information from various sources on a variety of specialized topics
• Assists in the preparation and administration of assigned budget(s)
• Interprets and explains regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations, and others
• Prepares comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations
• May prepare documents from draft and legal papers
• Prepares and reviews council reports, resolutions, ordinances, contracts, and other documents for content and accuracy
• Coordinates and monitors litigation activities
• Coordinates responsive documents to requests including subpoenas and public records
• May oversee the recruitment and selection process for assigned department
• Develops and coordinates communications material/plans as assigned
• Supervises, evaluates, and assigns work of assigned clerical personnel
• Prioritizes and coordinates work assignments
• Recommends improvements in work flow, procedures and use of equipment and forms
• Performs analysis on various accounts as needed for audit and other purposes
• Assists in analyzing and researching the basis for budget-expenditure variances
• Prepares various reports related to budgetary issues
• Researches and prepares purchase requisitions; tracks department purchases and maintains purchasing records
• Researches grant opportunities and writes grant proposals; monitors existing grant programs for compliance with regulations
• Conducts audits
• Performs related duties and responsibilities as assigned

Benefits

• The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification).
• The City of Redlands utilizes E-Verify, and new employees must provide documentation to establish both identity and work authorization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level