Administrative Analyst - Biology

University of Arkansas•Little Rock, AR

5d•Onsite

About The Position

The University of Arkansas at Little Rock (UA Little Rock) is seeking to hire an Administrative Analyst for the Biology Department. This role reports directly to the Department Chair and is crucial in supporting students, faculty, and staff by managing the flow of information and documents. The incumbent will also assist the Chair in monitoring the department's budget, preparing and processing various documents related to hiring, payroll, faculty travel, purchasing, and departmental events. Additionally, this position provides registration assistance to students and faculty and manages course schedule information throughout the year. This position is governed by state and federal laws and agency/institution policy.

Requirements

Formal education equivalent of a high school diploma
One year (minimum) of specialized training in business management, business education, or a related field
Three years (minimum) of experience in specialized, or a related field applicable to work performed
Other job-related education and/or experience may be substituted for all or part of these basic requirements
Knowledge of the principles and practices of mathematics and statistics
Knowledge of policy and procedures concerning the day-to-day operations of UA Little Rock
Knowledge of policy and procedures concerning UA Little Rock Admissions, Academic Advising, and Registration
Strong knowledge of computers and Microsoft Office
Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the department or program
Ability to communicate effectively with others
Knowledge of computers and software applications
Ability to prepare, present, review oral and written information and reports
Ability to research and analyze related work program information
Ability to develop, recommend, interpret, and apply policy and procedures
Ability to analyze financial records and prepare reports
Ability to plan, organize, and direct the work of others
Ability to learn Workday

Responsibilities

Process purchasing requisitions, reconciliation and authorization for payments of invoices, travel authorizations, and TR-1 forms, Electronic Personnel Action forms, and leave reports
Manage and balance the departmental budget
Collect necessary information and prepare/process documents relating to hiring, payroll, travel, purchasing, and departmental events
Input and update the course listing and manage E-updates
Manage the Biology office, prepare department meeting minutes, and manage inventory
Direct the activities of subordinate employees, monitor and review work regularly, and prepare annual performance evaluations
Delegate tasks and organize assignments for work-study students and manage their time clock
Provide registration assistance (clear advising flags when requested, course overrides, and related tasks)
Provide information to students and faculty and assist as needed/requested by students and/or faculty
Maintain and develop new office policy and procedures as needed
Answer the telephone and greet visitors professionally
Perform other duties as assigned