A/A Administrative Aide

General Dynamics Electric Boat•Groton, CT

3d•Onsite

About The Position

Electric Boat Department 462 Ship Signatures has an opening for 2 experienced Administrative Aides (AA) to join the New London-based administrative team. The administrative team supports a department with 1 senior manager, 3 managers, 18 supervisors and 225 engineers, technicians and IT staff.

Requirements

High School Diploma or equivalent
A minimum of 2 years of administrative experience
Typing 45+ WPM required (passing a typing test will be required)
Ability to obtain and maintain a DoD SECRET clearance

Nice To Haves

Active DoD Secret Clearance
BA/BS degree
5+ years of experience in an administrative or office management position
Works independently, accepts assignments directly from department staff, balance multiple assignments relying on supervision only to provide prioritization of conflicting needs
Ability to ensure the highest level of product quality is maintained according to company and department policies
Time management skills to be able to manage lost time and complete work in a timely fashion
Strong interpersonal skills and a positive team attitude
Demonstrated proficiency with MS Office tools including Excel spreadsheets, charts and pivot tables, Word processing including formatting, proofreading and application of styles, Word template generation, Powerpoint presentation generation, Outlook calendar and email, Microsoft Teams for hosting meetings
Ability to learn and use: CONCUR Travel Reservation/Expense Report tools, CITIS and other web-based applications, Adobe Acrobat Full Edition (not just Acrobat Reader) or comparable

Responsibilities

Answer phones and provide Outlook calendar and email management
Send emails on behalf of the managers
Author, edit and issue department correspondence from the managers
Communicate management delegation information and maintaining records of delegation activities
Record and publish staff meeting minutes
Manage department tools including vacation calendar, organizational charts, financial reporting, hiring status
Complete employee on-boarding, internal transfers and severance processes
Collect and organize professional development plans for department employees
Update EB business systems with employee information
Maintain and update seating plans for the department and facility
Maintain and update fire egress lists
Track hiring and attrition statistics
Review, format, package, and distribute classified and unclassified documents
Assign, track, and close program and department commitments
Track and issue department policy and procedures via EB business systems
Prepare travel reservations, approval requests and expense reports through Concur
Process labor corrections for employees
Assign file numbers for formal correspondence
Maintain the department supply inventory and cell phone locker keys inventory
Generate service requests for telephones and computers for new hires
Pick-up and distribute department mail
Assign and remove training courses
Performing classified document packaging and distribution
Maintaining and administering Microsoft Access Database of addresses for classified distribution
Preparing visit and security clearance requests for off-site visits
Maintain training and access to classified information systems