Administrative Aide

Health Research Incorporated • Menands, NY

8d • Onsite

About The Position

The Administrative Aide will provide administrative support for the Office Director and Assistant Director as well as for other staff within the AIDS Institute’s Office of Uninsured Care Programs (UCP). Responsibilities include performing of routine office support tasks, assisting with provider enrollment activities, making travel arrangements and assisting with UCP purchasing activities, and maintaining required office systems. The New York State Department of Health AIDS Institute has established the Uninsured Care Programs of which some of these programs have the most comprehensive drug and service coverage in the country. The programs provide access to medical services and medications for all New York State residents with or at risk of acquiring HIV/AIDS. The programs bridge the gap between Medicaid coverage and private insurance and serve as a transition to Medicaid by providing interim assistance to individuals eligible for but not yet enrolled in Medicaid or assistance in meeting spenddown requirements.

Requirements

• Bachelor's degree in a related field; or an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; or three years of such experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• At least three years of experience using a variety of software, including MS Office (Word, Access, Excel and Power Point) in the preparation of documents, graphs, slides, presentations and spreadsheets
• Experience with e-mail systems specifically Outlook, and electronic calendars
• Experience with data entry and with handling sensitive information
• Experience providing administrative support with confidential data and strict handling requirements
• Experience compiling statistical reports
• Experience managing multiple phone lines
• Experience providing assistance to health care providers regarding eligibility, enrollment, and covered services for Medicaid or other similar programs

Responsibilities

• performing of routine office support tasks
• assisting with provider enrollment activities
• making travel arrangements
• assisting with UCP purchasing activities
• maintaining required office systems

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees