Program Administrative Aide

Salvation Army Careers • Oakland, CA

1d • Onsite

About The Position

The Program Administrative Aide provides administrative, program, intake, and financial support to the San Francisco Adult Rehabilitation Center. This position supports front office operations, beneficiary records management, intake coordination, case conference preparation, and routine accounting functions, ensuring accurate recordkeeping, internal controls, and compliance with established Salvation Army and THQ Finance Department procedures while supporting the daily operations.

Requirements

• Competency in MS Office, databases and accounting software
• Accuracy and attention to detail
• Ability to perform filing and record keeping tasks
• Data entry and word processing skills
• Well organized
• High School diploma
• California Drivers License
• Ability to maintain strict confidentiality and adhere to all HIPAA (or relevant privacy) regulations, Salvation Army policies, and applicable laws.
• Strong interpersonal, verbal, and written communication skills.

Nice To Haves

• Associates degree or relevant certification is a plus

Responsibilities

• Provide clerical and administrative support to the Program Dept including reception coverage, correspondence, scheduling, telephone support, record maintenance, and coordination of front office operations.
• Prepare, maintain, and secure beneficiary files and electronic databases; track file usage; prepare schedules, rosters, certificates, reports, and documentation related to program activities, case conferences, reviews, and graduations.
• Support case conferences and staff meetings through document preparation, agenda coordination, attendance, and accurate minute-taking; process discharge summaries and transmit required information.
• Assist with intake functions including application processing, required database checks, badge preparation, supervision of observed urinalysis for same-gender applicants when required, and coverage during staff absences.
• Operate and maintain office equipment; prepare work orders, supply orders, and service requests to support daily office operations.
• Perform routine accounting and financial support functions, including invoice processing, petty cash, miscellaneous income, beneficiary accounting records, food stamp controls, and bi-weekly payroll processing.
• Maintain control logs and secure handling of financial instruments and access, including food stamps, canteen cards, gratuities, credit cards, membership cards, and safe combinations.
• Perform other related program or administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED