Administrative Aide for SWS Construction & Test

General Dynamics Electric Boat•Groton, CT

1d•Onsite

About The Position

This position will support the Program Manager for SWS Construction & Test. The position requires communication with all levels of management, employees within the department, and other departments across the company. Overtime is required as necessary to support the business or Program needs. The successful candidate will support the Program Manager and wider Program Office team.

Requirements

High School Diploma or equivalent
5+ years of administrative experience in an office setting
Experience working in a professional environment
Proficient MS Office skills
Strong verbal, written and organizational skills as well as the demonstrated ability to effectively interact with and integrate a wide range of personnel
Must be confident in communicating and working with management as well as customer and foreign participants
Must be reliable, possess a strong team orientation, be customer focused, and have a desire to work in a dynamic, fast-paced environment
Ability to maintain a professional demeanor under stressful situations

Nice To Haves

Experience with CITIS and/or SWSNET
A strong background and experience dealing with technical and administrative departments such as Engineering, Contracts and Finance
Well-developed interpersonal skills, communication skills
Motivated self-starter
A desire to learn and grow in the position

Responsibilities

Word processing/EB Correspondence
Develop and maintain letter/transmittal templates
Develop and maintain spreadsheets
Maintain department records
Manage inventory control and ordering of office supplies
Process visit requests for department employees
Maintain department organization charts
Travel reservations and preparation of expense reports
Coordinate facility moves
IT service requests
Employee severance and retirement preparation
Consolidating input from all Groton employees as needed
Coordinate internal and external meetings including invites, reservation of proper conference room, set up, supportive documents, ordering refreshments, and other supporting tasks as required