Administrative Aide II

New York University•New York, NY

1d•Onsite

About The Position

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies. Interact with Finance team, students, staff of the Office of Student Affairs, and with University personnel including those at the senior level to resolve issues and problems. Process requisitions for Student Affairs, schoolwide and other events, as well as for other purchases, in university procurement system. Follow through to ensure timely payment. Interact with vendors as necessary to obtain accurate information for payment and processing. Process reimbursement requests. Monitor UDW reporting system to track expenses and revenue. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets.

Requirements

High School Diploma or equivalent High School diploma or equivalent or an Associate's degree or some college.
3 years of office experience (with High School diploma).
2 years of office experience (with Associates degree or some college).
Experience providing a high level of customer service.
Excellent oral and written communication skills.
Intermediate to advanced level of proficiency in Microsoft Office (Word, Excel, PowerPoint).
Moderate to fast, accurate keyboarding.
Good proofreading and writing skills.

Nice To Haves

Bachelor's Degree
1-2 years of office experience (with Bachelor's degree).
Prior experience in financial management and/or a fast-paced, executive-level environment.
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple.
Knowledge of desktop publishing software.
Knowledge of Access.

Responsibilities

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature.
Respond to inquiries displaying a comprehensive knowledge of the departmental offerings and policies.
Interact with Finance team, students, staff of the Office of Student Affairs, and with University personnel including those at the senior level to resolve issues and problems.
Process requisitions for Student Affairs, schoolwide and other events, as well as for other purchases, in university procurement system.
Follow through to ensure timely payment.
Interact with vendors as necessary to obtain accurate information for payment and processing.
Process reimbursement requests.
Monitor UDW reporting system to track expenses and revenue.
Perform general word processing duties utilizing intermediate to advanced-level functions.
Modify and/or create databases and complex spreadsheets.
Monitor complex department budgets.