Administrative Aide I (S03919)

Montgomery College•GT - Dr. DeRionne P. Pollard Student Affairs and Science Building, MD

1d•$19 - $24•Onsite

About The Position

Montgomery College, Germantown Campus, seeks candidates for a Part-time Administrative Aide I in the Office of the Dean of Student Affairs. The Germantown Office of Student Life and the Germantown Office of Counseling & Advising report to the Office of the Dean of Student Affairs. This position will provide support to both the Office of the Dean of Student Affairs and the Office of Student Life on an as needed basis. The work schedule is 20 hours per week Monday – Friday; 8:30 am-1:00 pm. This is a Bargaining, Non-exempt, Grade 15 position. For non-exempt positions, you are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, belonging, and inclusiveness.

Requirements

High school diploma or GED, including or supplemented by courses in word processing and office practices or the equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered.
At least one year of progressively responsible experience performing general office and secretarial duties involving customer service.
Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship.

Nice To Haves

Experience supporting students with basic needs resources, such as food pantry services, wellness needs or other programs that address food and economic insecurity.
Familiarity with higher education programs such as Starfish, Banner, Workday, OneDrive, Teams, PantrySoft or other customer tracking systems.
Familiarity with student life programs and initiatives.

Responsibilities

Performs general administrative duties and ensures compliance with established policies and procedures regarding office services, College protocols, and administrative requirements.
Answers phones, opens and routes mail, types and creates various communications (e.g. correspondences, flyers, letters, syllabi, tests, and/or reports) by typing from draft documents, and subsequently proofs and edits the documents.
As the initial point of contact for office, directs calls and walk-ins to appropriate staff or departments and may require bilingual skills.
Manages and maintains supervisor's schedule and calendar for scheduling of conference and room space; orders supplies through various vendors; hires, trains and supervises student assistants; assists students; maintains manual and/or automated financial, accounting, personnel, and other administrative and management files and records, ensuring confidentiality where appropriate; attends meetings, takes summary notes, participate in and help organize department events, and distributes notes and minutes; and reviews and verifies information on forms and documents submitted to the academic or administrative department.
Performs calculations or coding and enters data into appropriate systems.
As directed, using approved software and operating within the overall guidelines set by the College, may manage one or more web pages for the academic or administrative area, which may include adding, modifying, or removing content as to reflect the organization’s programs and operations.
Perform other duties as assigned.