Administrative Aide I - Center for Latin American & Carribbean Studies

New York University•New York, NY

7d•$37•Onsite

About The Position

Arts & Science is seeking a dedicated Administrative Aide I to join the Center for Latin American & Carribbean Studies. The individual will perform a broad range of clerical, secretarial, and general office duties including those of a confidential nature. Respond to inquiries displaying a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies. Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees. Provide comprehensive administrative and logistical coordination of center events and programming, including pre-event preparation, onsite day-of execution, and post-event closeout and reconciliation. Compose letters and correspondence. Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions. Monitor moderately complex budgets and/or grants. Due to the timing of center programming, the Administrative Aide I will be expected to work at least two (2) evening events per week. These events are typically held from 6:00p.m. to 8:30p.m. and will be scheduled and confirmed with the supervisor in advance.

Requirements

High School Diploma or equivalent
2+ years of experience (with High School diploma)
1 year of office experience (with Associate's degree)
Proficiency with intermediate-level word processing, spreadsheet, and database applications.
Moderate, accurate keyboarding.
Ability to conduct some tasks in Spanish.

Nice To Haves

Bachelor's Degree
2+ years of experience (with Associate's degree)
Proficiency with intermediate-level Microsoft Office.
Good writing and proofreading skills.
Proficiency in Spanish.

Responsibilities

Perform a broad range of clerical, secretarial, and general office duties including those of a confidential nature.
Respond to inquiries displaying a comprehensive knowledge of the undergraduate/graduate departmental offerings and policies.
Assist with the prioritization of office activities and delegate to and monitor work of student and/or casual employees.
Provide comprehensive administrative and logistical coordination of center events and programming, including pre-event preparation, onsite day-of execution, and post-event closeout and reconciliation.
Compose letters and correspondence.
Perform general word processing, spreadsheet and data entry duties utilizing intermediate-level functions.
Monitor moderately complex budgets and/or grants.
Work at least two (2) evening events per week, typically held from 6:00p.m. to 8:30p.m.