Administrative Admin I

Blue Arbor•Atlanta, GA

1d•Hybrid

About The Position

This role serves as an administrative assistant to a supervisor, providing comprehensive support including reception services, scheduling, calendar management, document preparation, and filing. The position involves managing office supplies, processing purchases, and assisting with departmental financial tracking. Key responsibilities include screening communications, organizing departmental events, and maintaining the department website and databases. The role requires excellent communication, organizational skills, and the ability to manage multiple priorities in a dynamic environment. A functional knowledge of corporate operations and strong interpersonal skills are essential.

Requirements

Excellent written and oral communication skills are required.
Must be able to function in an environment of multiple and possibly shifting priorities.
Organization skills are required to ensure that time schedules are met.
Must be able to interface with all levels of company employees.
Requires a functional knowledge of corporate operations.
Must demonstrate judgment, tact and diplomacy in dealing with internal and external customers.
Initiative is extremely valuable
Requires a high school diploma or equivalent with related experience.
Work requires demonstrated proficiency of current office technology and software application(s) and demonstrated use of such technology/applications on a regular basis.

Nice To Haves

Some college level coursework is preferred.

Responsibilities

Serves as the administrative assistant to the supervisor by providing or overseeing reception services, scheduling appointments, meetings, and travel, and maintaining the supervisor’s calendar.
Prepares and proofreads correspondence, reports, and other documents prepared by the supervisor, organizing and maintaining paper and electronic filing systems.
Initiates recurring administrative responses, coordinating projects, and assisting in the completion of reports by researching and gathering required information and preparing reports.
Obtains equipment, services, and supplies needed by the department by maintaining office supplies, purchases, and determining the appropriate method to pay for goods or services purchased by the department following policy and procedures, and utilizing the appropriate process.
Assists the supervisor to varying degrees in maintaining the financial control of departmental accounts by reconciling purchases and tracking expenditures.
Screening mail and callers, responding to and routing inquiries to appropriate personnel.
Organizes, coordinates and plans departmental events by securing space, equipment, food, announcements, agendas, making travel arrangements, and oversee the event as it occurs.
Supports the administrative business functions of the department by maintaining the department website and databases.
May be required to perform other related duties as required and/or assigned.