Admin - Administrative Assistant

Helix Traffic Solutions, LLC • Phoenix, AZ

13d • Onsite

About The Position

Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

Requirements

• High school diploma or equivalent
• 1–3 years of administrative experience
• Strong organizational and communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion

Nice To Haves

• Construction or operations experience preferred
• Bilingual in Spanish is preferred

Responsibilities

• Answer and route incoming phone calls professionally
• Perform filing and maintain accurate electronic and physical records
• Assist with certified payroll reporting and documentation
• Support fleet management by updating maintenance records and reviewing fuel reports
• Maintain and order office inventory
• Cross-Training with Billing department
• Perform other duties as assigned

Benefits

• Competitive pay
• Medical, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Opportunities for growth and professional development
• Supportive, team-oriented work environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED