Admin Assistant I

Diocese of Tucson • Casa Grande, AZ

1d • Onsite

About The Position

Under the direction of the pastor, business manager, School Principal, or other assigned manager, this role is responsible for providing secretarial and administrative support and for performing other varied functions as necessary for the school. The employee is expected to be a minister of the Gospel and Catholic Teaching both academically and behaviorally, living in a manner worthy of the call received. This includes recognizing and supporting the Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church, and not espousing any doctrine inconsistent with these teachings. The role requires fostering communication and collaboration with all Parish and diocesan employees, assisting with the communication and record keeping of funerals, baptisms, and weddings, and working with parish ministry leaders to ensure adherence to Diocese of Tucson Guidelines for the Prevention of and Response to Sexual Misconduct and the diocesan Code of Conduct. The position also involves assisting with the orientation and education of new employees and volunteers on the parish safe environment program, maintaining parish registry and other records, assisting with ministry record keeping and communication, helping maintain schedules and notifications for liturgical events, assisting the bulletin editor, and providing support to parish personnel as necessary. Other duties as assigned.

Requirements

• A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Catholic in full communion with the Church.
• Excellent communications skills, verbal and written.
• Excellent human relations interpersonal skills.
• Exercise courtesy to fellow employees, parishioners, and the public.
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
• Ability to maintain confidentiality.
• Ability to work collaboratively in a team environment.
• Punctuality is always a must.
• Ability to travel locally as required.
• Weekend and overtime work may be required.
• Proficiency in computer technology to include word-processing, spreadsheets, power point, web-based data entry, and internet research.
• Minimum typing skill of 40-50 wpm.
• Professional bearing; clean and neat personal appearance.
• Ability to successfully pass a background, criminal history, and credit history check.

Nice To Haves

• Bilingual (English/Spanish) preferred.

Responsibilities

• Assist with and help coordinate the communication and record keeping of funerals, baptisms, and weddings.
• Work with the parish ministry leaders to ensure adherence to Diocese of Tucson Guidelines for the Prevention of and Response to Sexual Misconduct and the diocesan Code of Conduct.
• Assist with the orientation and education of new employees and volunteers on the parish safe environment program to ensure clear understanding of requirements including the Mandatory Reporting Law in the State of Arizona.
• Maintain parish registry and other records as required.
• Assist with ministry record keeping and communication to parish and families.
• Help maintain schedules and notifications for liturgical events.
• Assist the bulletin editor as needed.
• Provide support to parish personnel as necessary.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree