Administrative Acquisition Coordinator

Jefferson•Manhattan, KS

18h•Onsite

About The Position

Jefferson is seeking an Administrative Acquisition Coordinator to provide administrative and operational support to the U.S. Department of Agriculture’s National Bio and Agro-Defense Facility (NBAF). This is an onsite position in Manhattan, Kansas. The annual salary range is $80,000–$90,000 and is negotiable. Compensation decisions may consider skills, experience, training, security clearances, licensure and certifications, and other business and organizational needs. The role supports NBAF operations and acquisition-related activities, including document preparation, data entry and records maintenance, action-item tracking, stakeholder requests, process troubleshooting, analysis, process improvement, and collaboration with cross-functional teams. The coordinator also works with NBAF program staff, procurement, and Contracting Officer’s Representatives to support onboarding for federal contractors and employees as needed. Jefferson describes its culture as collaborative and supportive, with an emphasis on innovation, creative thinking, continuous learning, and career development.

Requirements

Bachelor’s degree; equivalent experience may be considered.
Seven years of experience in operations, administration, or a related field.
Problem-solving and analytical thinking.
Strong communication and stakeholder management skills.
Process improvement mindset.
Knowledge of agile development practices.
Documentation and knowledge-sharing skills.

Nice To Haves

Knowledge of federal government processes and regulations.
Experience with Microsoft O365 and Power Platform tools, as well as SharePoint and knowledge management practices.
Understanding of data visualization and reporting tools.
Interest in acquisition lifecycle processes and workflow optimization.
Knowledge of or experience working with PRISM and IBM Maximo.
Ability to work independently and collaboratively.

Responsibilities

Provide a range of administrative and operational support to NBAF.
Prepare correspondence, reports, and other documentation.
Perform data entry, records clean-up, and maintenance of electronic files.
Track action items and deadlines and respond to routine stakeholder requests.
Troubleshoot issues, challenges, and bottlenecks.
Conduct data analysis and research to identify and recommend opportunities for process improvement and automation.
Collaborate with cross-functional teams to ensure processes align with business needs.
Document processes and communicate status, results, challenges, and findings effectively.
Work with NBAF program staff, procurement, and Contracting Officer’s Representatives (CORs) to support onboarding for federal contractors and employees, as needed.
Perform additional administrative and acquisition duties as assigned.