Administrative / Accounting Assistant, Archbold Ohio Office

Shultz Huber & Associates•Archbold, OH

2d•Onsite

About The Position

Shultz Huber & Associates, Certified Public Accountants, is seeking an Administrative / Accounting Assistant for its Archbold, Ohio office. The role provides administrative and accounting support to the Firm, including answering a multi-line phone system, greeting clients, filing, and general office responsibilities. Work is received from all team members. The position is offered as full-time, part-time, or seasonal from January through April, with schedule flexibility for the right candidate. Additional hours may be required during peak filing periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position has no supervisory responsibility and operates in a clerical office setting. It routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, scanners, and fax machines. Salary is commensurate with experience.

Requirements

High school diploma or equivalent.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time-management skills.
Strong verbal and written communication skills.
Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Ability to handle confidential information professionally and discreetly.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Associate degree or coursework in business or accounting.
Prior administrative, customer service, or office experience.
Experience in a CPA firm, accounting office, or tax environment.
Two or more years of administrative assistant or accounting assistant experience.

Responsibilities

Schedule and organize meetings, travel, conferences, and department activities for department members.
Establish, develop, maintain, and update filing systems, and retrieve information from files when needed.
Organize and prioritize large volumes of information and calls.
Answer phones, take messages, and handle routine and non-routine questions.
Act as a liaison with other departments and outside agencies; handle confidential and non-routine information and explain policies when necessary.
Type and design correspondence, memos, charts, tables, graphs, and business plans; proofread and make changes to ensure the accuracy and clarity of final copy.
Comply with the Firm’s policies, procedures, manuals, forms, and relevant software requirements.
Assist with typing, printing, and mailing client invoices and statements.
Greet visitors upon arrival at the office and be physically present to do so.
Maintain regular attendance.
Maintain and update a library of trade journals and magazines.
Sort and distribute mail; draft written responses or reply by phone or email when necessary; respond to recurring information requests.
Participate in office and firm-wide initiatives.
Build strong team relationships and maintain personal and professional integrity.
Perform other duties as assigned.