Administration Specialist

Mayo Clinic•Rochester, MN

7d•$27 - $41•Hybrid

About The Position

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Requirements

Successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field and 3 years’ experience in an administrative assistant/secretarial role, to include at least one year working with Mayo Clinic committees, OR a minimum of 6 years’ experience in an administrative assistant/secretarial role, to include at least one year working with Mayo Clinic committees.
Excellent application of grammar, punctuation, and English usage.
Computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc.).
High-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices.
Demonstrate good decision-making and judgment as well as attention to detail and follow-through.
Must be able to adapt to a rapidly changing environment.

Nice To Haves

Bachelor’s Degree preferred.
Experience with WordPress and SharePoint preferred.

Responsibilities

Responsible for the documentation, database organization, and metric reporting of the committee that serves as the governing body for Mayo Clinic.
Primary contact for committee-related questions and provides process coaching and training to individuals and department/divisions.
Ensures all request submissions are complete and meet the requirements of the committee.
Works closely and collaboratively with committee secretary and leadership to assist in documenting, monitoring, and communicating timelines, milestones and tasks.
Articulates current and future status of requests.
Communicates issues and action items and incorporates feedback into requests.
Utilizes appropriate project management tools and software applications to facilitate interaction between proponents and committees, and represents the committees' actions to proponents.
Responsible for database development and creation of forms and templates.
Provides Committee Secretarial/Administrative support including but not limited to documentation of meeting minutes at committee meetings and creating effective presentations to communicate project information.
Obtains user feedback, designs, develops and maintains committee websites ensuring content is current.