Administration Specialist

Mayo Clinic•Rochester, MN

7h•$27 - $41•Hybrid

About The Position

Responsible for the documentation, database organization, and metric reporting of the committee that serves as the governing body for Mayo Clinic. Is the primary contact for committee-related questions and provides process coaching and training to individuals and department/divisions. Ensures all request submissions are complete and meet the requirements of the committee. Works closely and collaboratively with committee secretary and leadership to assist in documenting, monitoring, and communicating timelines, milestones and tasks. Articulates current and future status of requests. Communicates issues and action items and incorporates feedback into requests. Utilizes appropriate project management tools and software applications to facilitate interaction between proponents and committees, and represents the committees' actions to proponents. Responsible for database development and creation of forms and templates. Provides Committee Secretarial/Administrative support including but not limited to documentation of meeting minutes at committee meetings and creating effective presentations to communicate project information. Obtains user feedback, designs, develops and maintains committee websites ensuring content is current.

Requirements

Must live within a 100-mile driving distance to the Rochester Mayo Clinic campus.

Responsibilities

Documentation, database organization, and metric reporting of the committee.
Primary contact for committee-related questions.
Provides process coaching and training to individuals and departments/divisions.
Ensures all request submissions are complete and meet committee requirements.
Assists in documenting, monitoring, and communicating timelines, milestones, and tasks.
Articulates current and future status of requests.
Communicates issues and action items and incorporates feedback into requests.
Utilizes project management tools and software applications to facilitate interaction between proponents and committees.
Represents the committees' actions to proponents.
Database development and creation of forms and templates.
Provides Committee Secretarial/Administrative support, including documentation of meeting minutes.
Creates effective presentations to communicate project information.
Obtains user feedback, designs, develops, and maintains committee websites.