Senior Specialist, Administration

ASM•Hillsboro, OR

9d•Onsite

About The Position

As an Administrative Assistant at ASM in Hillsboro, OR, you will support service operations leadership by ensuring smooth day-to-day office operations and delivering high-quality administrative support. This role is central to maintaining an efficient, well-organized workplace while serving as a key point of contact for employees, customers, and visitors. You’ll contribute to operational excellence, employee experience, and a safety-first culture in a fast-paced, dynamic environment.

Requirements

3+ years of administrative or data management experience, ideally in a high-tech or manufacturing environment
Strong proficiency in Microsoft Office, including Excel and PowerPoint
Experience supporting office operations, reporting, and executive-level activities
Excellent organizational skills with the ability to manage competing priorities
Strong communication and interpersonal skills, with a customer-service mindset
Ability to work independently in a fast-paced, changing environment

Nice To Haves

An Associates (ABA) degree in business administration is desirable. Candidates with comparable experience, knowledge and skills will be considered.
Experience with SAP, SharePoint, and Microsoft Teams collaboration tools
Prior experience supporting executive leadership and complex scheduling needs
Experience planning events or employee engagement initiatives
Knowledge of facilities coordination and vendor management
Understanding of basic accounting principles
Experience contributing to safety programs or compliance initiatives

Responsibilities

Provide comprehensive administrative support to site leadership, including reporting, scheduling, and departmental coordination
Manage executive-level calendars, travel arrangements, expense reporting, and meeting logistics
Serve as the first point of contact for visitors, ensuring a professional and welcoming office environment
Support onboarding processes, site badging, and new hire experience initiatives
Maintain office operations including supplies, vendor coordination, facilities upkeep, and workspace organization
Manage site data, distribution lists, seating charts, and asset tracking processes
Plan and execute onsite events, meetings, and employee engagement activities
Drive safety initiatives by supporting compliance programs, audits, and emergency preparedness activities
Prepare and deliver recurring and ad hoc reports, resolving issues with speed and accuracy
Document processes, communicate project updates, and proactively address challenges with solutions