Administration Services Clerk

TMX Group•Montreal, QC

6d•CA$20 - CA$23•Onsite

About The Position

The Administration Services Clerk performs tasks associated with stocktaking, mailing, employee onboarding, security, maintenance of kitchens and refreshment stations as well as all other tasks described below. This role reports to: Manager, Administrative Services. This role is 5 days/week in the office - based in Montreal, QC.

Requirements

Strong skills in Google Workspace and standard desktop applications
Excellent written and verbal communication skills with a high degree of interpersonal savvy.
Proven ability to prioritize high-volume tasks under strict deadlines with minimal supervision.
Ability to perform physical tasks (23 kg)

Nice To Haves

Fluency in both French and English (written and spoken) is an asset, as this role involves regular interaction with partners and stakeholders in both languages
Familiar with ServiceNow and CCure or other ticket and security management software
At least six (6) months experience in a related position

Responsibilities

Greet visitors from other TMX offices and vendors arriving on site
Actively participate in the employee hiring process such as providing security clearances, programing premises access cards and requesting elevator access cards from the building
Process supplier invoices received by the department
Keep and maintain inventory of office and coffee supplies
Replenish the coffee stations, hygiene stations and copy room supplies
Be a Health & Safety ambassador by inspecting the First Aid kits and the H&S bulletin boards, being part of the evacuation and first aider teams and monitoring access to the wellness room
Manage access to the premises
Process incoming and outgoing mail and packages
Prepare rooms for meetings following requests submitted by the executive staff
Update and maintain various data reports used by the department
Closely work with internal and external visitors and contractors to ensure a high level of customer service
Monitor, respond, and find solutions to incoming support tickets
Perform any other tasks related to departmental activities