Administration Project Manager - Christian Ministry

OurCalling•Dallas, TX

4d•Onsite

About The Position

The Administration Project Manager (APM) reports to the Chief People Officer and supervises the Receptionist/Office Coordinator. The APM will work alongside the Director of Human Resources, the Volunteer Engagement Manager and the Information Technology Manager. The APM will have three primary areas of focus: Project Management for the Administration Department, Office Management oversight, and Internal Communications for the organization. This position may require working in a public space, with a lot of activity, and occasional errands/driving.

Requirements

Bachelor's degree, or an equivalent combination of education and experience required.
Equivalent is defined as four years of directly relevant, progressively responsible experience in project coordination, operations, program or office management, or executive-level administrative support.
An associate's degree, a project management certification (CAPM, PMP, Google Project Management Certificate, CSM), or relevant military service each count toward that four years.
Minimum 2 to 3 years project management experience, required
High level of discernment
Solutions-focused
Comfortable with technologies, including Apple software (such as Pages, Numbers, and Keynote) and Google software (Sheets, Docs, etc), Notion Project Management Software, Canva
Strong written and verbal communication skills
A humble and approachable attitude
Professional maturity and integrity as a trusted team member
Ability to produce reports, assign tasks, accept instructions, and handle vendor contracts
Strong ability to balance a variety of projects and complete a wide variety of tasks
Ability to be flexible and take initiative in a fast paced environment
Able to work effectively across multiple departments
Attention to detail to ensure tasks are completed thoroughly and in a timely manner
Comfortable working in a public environment with lots of activity
Leadership ability to manage challenges with grace and manage direct reports

Nice To Haves

Previous experience working in a faith-based organization, preferred
Upholding a close and growing relationship as a disciple of Jesus Christ

Responsibilities

Provide Project Management support for the Administration Department
Run weekly Departmental meetings
Keep Administrative Directors on track with their Projects
Assist CPO with her C-level Projects
Be a thought partner to the CPO with her high-level planning and strategic execution
Maintain a high level of confidentiality
Excellent time management skills and prioritization
Represent Admin Team on IWS Taskforce
Supervise Receptionist/Office Coordinator
Manage OurCalling Amazon account
Oversee weekly check deposit and monthly cash deposit
Under the direction of the CPO, coordinate all-staff training events
Coordinate staff/team celebrations (5th Thursdays, annual Staff Christmas party, Team Appreciation weeks, Monthly Birthdays/Anniversaries, etc.)
Manage uniform and merch inventory
Oversee OC Playbooks (ensuring quarterly/annual edits by team and department)
OurDirectory - coordinate with Vendor for revisions and ordering
Create Digital Signage slides
Assist with staff update emails
Write monthly staff newsletter
Manage [email protected] and wordpress inboxes