Administration Officer

Bekaert NV•Atlanta, GA

10d•Onsite

About The Position

Under the direct supervision of the HR Business Partner – Corporate Functions, the Office Administrator provides high-level administrative and operational support to senior leaders, managers, and employees. This role combines traditional office administration with executive-level support, ensuring seamless day-to-day operations, effective communication, and a professional office environment. The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple priorities with discretion and efficiency.

Requirements

Advanced proficiency in Microsoft Office Suite
Strong organizational and time management skills
Excellent written and verbal communication skills
High attention to detail and problem-solving ability
Ability to handle confidential information with discretion
Ability to work independently and collaboratively
Familiarity with office systems and administrative best practices
Proactive anticipation of executive needs
Strong stakeholder management skills
High level of professionalism and judgment
Experience supporting leadership meetings and strategic events
5+ years of experience in administrative or executive assistant roles
Experience supporting senior leaders or executives

Responsibilities

Provide proactive administrative support to senior leaders, including calendar management, meeting prioritization, and coordination of executive schedules.
Arrange complex travel logistics (flights, hotels, ground transportation) and prepare detailed itineraries.
Prepare and format executive-level presentations, reports, and correspondence.
Ensure smooth daily office operations and coordinate administrative activities.
Plan and execute on-site and off-site meetings and events.
Manage office supplies, vendors, and procurement processes.
Coordinate shipping, receiving, and distribution.
Maintain organized records, contact lists, and directories.
Draft and distribute emails, memos, and communications.
Act as a point of contact for employees, clients, and visitors.
Assist in preparing reports and presentations.
Support special projects and process improvement initiatives.
Support employee engagement activities and office events.