Administration-Office Clerk

Hale Ho Loa•Honolulu, HI

About The Position

This role provides comprehensive administrative and operational support across various departments, including reception, recruitment, personnel records, staffing, general office duties, and accounting. The position is crucial for maintaining a welcoming environment, ensuring efficient operations, and supporting the company's mission and values.

Requirements

High school diploma or equivalent required.
Strong oral and written communication skills required.
Proficient in Microsoft Office with emphasis in Word and Excel required.
Requires alertness and attention to detail.

Nice To Haves

Associates degree in Business Administration or related field preferred.
Prior HR administrative experience preferred.

Responsibilities

Provides professional front desk and customer service support by welcoming visitors, answering and directing calls, responding to inquiries, assisting residents, families, employees, vendors, and guests, and conducting facility tours.
Supports recruitment and onboarding activities by maintaining career site postings, preparing recruitment materials, assisting with outreach efforts, coordinating the applicant and interview process, completing pre-employment requirements, and assisting with new hire orientation.
Ensures onboarding documentation, including employment, payroll, health, policy acknowledgment, and training records, is completed accurately and maintained.
Maintains accurate and confidential personnel records, including employee information, health clearances, background screenings, certifications, training records, compliance documentation, and other employment records.
Monitors compliance requirements, issues timely reminders, assists with open enrollment activities and employee benefits documentation, and distributes employment-related documents.
Supports daily staffing operations by promptly communicating employee call-offs, schedule changes, and urgent staffing issues to department managers and appropriate personnel.
Provides administrative support to the Director of Nursing and assists with nursing department operations as needed.
Provides general administrative support for department managers, including document preparation, filing, mail processing, document distribution, record organization, maintaining office supply inventory, ordering supplies, and assisting with routine office operations.
Provides accounting and accounts payable support by recording, balancing, and depositing payments, donations, and employee-related payments; reviewing invoices for accuracy and required documentation; maintaining vendor files; assisting with accounts payable processes; and ensuring financial records are properly organized and filed.
Demonstrates commitment to Hale Ho Aloha’s mission, vision, and values by providing professional, compassionate, and respectful service.