Administration Manager (Start-up Operations) - Japanese

Cinter Career•Connersville, IN

2d•Onsite

About The Position

The Administration Manager (Start-up Operations) is responsible for leading and managing administrative and operational functions during the company’s growth and start-up phase. This role oversees office administration, HR and recruiting support, vendor management, process development, and day-to-day operational activities.

Requirements

Experience in administration, operations, HR, or related functions
Experience working in a start-up or high-growth company environment
Strong project management and multitasking skills
Excellent communication and interpersonal skills
Proficiency in Microsoft Office and Google Workspace
Ability to work independently and proactively

Nice To Haves

Japanese language proficiency

Responsibilities

Oversee and manage all administrative functions across finance, HR, IT, and legal areas
Support employees with day-to-day administrative and operational tasks
Serve as the primary liaison with external professionals including CPAs, attorneys, HR consultants, and IT consultants
Collaborate closely with Japan Administration teams to ensure alignment of company policies, procedures, and operations
Manage daily office operations and facilities administration
Oversee procurement and management of office supplies, equipment, and IT assets
Maintain contracts, company records, and internal documentation
Coordinate travel arrangements, visitor support, and company events
Manage relationships with vendors and external service providers
Develop and improve internal operational processes and workflows
Create and maintain company policies, SOPs, and operational manuals
Support operational efficiency initiatives and cost management
Track KPIs and prepare operational reports
Build scalable administrative systems to support company growth
Coordinate recruitment operations and interview scheduling
Manage onboarding and offboarding processes
Maintain employee records, attendance, and benefits administration
Support employee engagement initiatives and internal communications
Assist with HR administrative tasks and compliance
Process invoices and employee expense reimbursements
Support payment processing and budget tracking
Coordinate with external accounting firms and financial partners
Assist with monthly financial and operational reporting
Provide administrative support to executives and leadership team
Organize meetings and prepare meeting minutes
Support special projects and company initiatives
Coordinate cross-functional communication and collaboration