Administration Coordinator

The Salvation Army Canada and Bermuda Territory•Toronto, ON

1d•CA$21 - CA$32

About The Position

The Administration Coordinator plays a key role in supporting the GTA Childcare Services Department by providing high-level administrative and operational support to the Executive Director and Business Manager. This position focuses on ensuring the smooth coordination of departmental activities rather than direct support to individual childcare centres.

Requirements

Post-secondary education in Business Administration, Finance, Office Administration, or a related field, or equivalent experience
Minimum 2 years of administrative and/or financial coordination experience
Vulnerable Sector Screening required
Willingness to obtain and maintain Emergency First Aid with Level C CPR (renewed annually through the department)
Experience with payroll processing, invoicing, budgeting support, data entry, and record management
Strong proficiency in Office 365 (Teams, Outlook, Word, Excel) and ability to learn new administrative/financial systems quickly
Comfortable troubleshooting basic technical issues and adapting to new software and systems
Exceptional attention to detail with strong organizational and time-management skills
Excellent written and verbal communication skills with strong interpersonal and collaboration abilities
Ability to manage multiple priorities in a fast-paced environment with professionalism, discretion, sound judgment, and problem-solving skills

Nice To Haves

Office Administration Diploma considered an asset

Responsibilities

Provide comprehensive administrative support to the Executive Director and Business Manager, ensuring smooth day-to-day operations.
Manage complex calendars, travel arrangements, and meeting logistics, including preparing materials and documenting outcomes.
Draft and prepare a wide range of documents, including agreements, reports, correspondence, presentations, and communications.
Coordinate internal meetings, events, and programs by organizing logistics, supporting delivery, and tracking action items.
Maintain organized filing systems and records management processes, ensuring accuracy, accessibility, and compliance.
Oversee office operations by managing supplies, coordinating equipment servicing, and handling incoming/outgoing communications.
Process invoices, purchase orders, payroll inputs, and financial records while supporting compliance and reporting requirements.
Maintain accurate financial data, including parent accounts, childcare fee tracking, cheque deposits, and receipt issuance.
Act as a key point of contact for stakeholders, fostering effective communication with staff, parents, vendors, and partners.
Support cross-functional coordination and special projects, including events, volunteer activities, and departmental initiatives.