Administration Assistant (4899)

BROCKTON NEIGHBORHOOD HEALTH CENTER INC • Brockton, MA

23d • $26 - $36 • Onsite

About The Position

We are seeking a detail-oriented and proactive Administrative Services Coordinator to ensure smooth daily operations. This role combines administrative duties, event coordination, financial processing, and social media content creation in a dynamic environment. There is a heavy emphasis on providing ongoing comprehensive support to our executive team. This is a 40 hour per week position on site. Remote work is not available.

Requirements

• 2+ years of administrative or office coordination experience
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with social media platforms and content creation
• Ability to manage multiple priorities and meet deadlines
• Attention to detail, especially with financial processing
• Professional demeanor and ability to maintain confidentiality

Nice To Haves

• Experience supporting executive-level staff
• Associate's degree or equivalent work experience

Responsibilities

• Coordinate meetings and manage calendars for executive team members
• Handle ad hoc requests and provide general administrative assistance
• Serve as a key point of contact for internal and external stakeholders
• Process incoming checks including copying, logging, and routing to Finance
• Maintain accurate records of all financial transactions handled
• Create engaging content for company social media platforms
• Maintain consistent brand voice and messaging across channels
• Attend company events to gather content for posting
• Plan and coordinate company events and meetings
• Manage logistics, vendor relationships, and event budgets
• Order and coordinate lunches and meal orders for meetings and events
• Manage vendor relationships and ensure dietary requirements are met
• Assist with board-related activities and meeting preparation
• Coordinate materials and logistics for board meetings
• Check in with board members weekly
• Send out reminders one week prior to board function including monthly meeting
• Populate drop box with board documents
• Attend board-related meetings and take accurate minutes.
• Submit meeting minutes within 2 weeks of meeting
• Process check requests for parking department payments
• Serve as primary point of contact for parking group
• Manage parking pass distribution including sorting, labeling, and coordination with Public Safety
• Maintain current staff parking list
• Schedule and coordinate meeting room reservations
• Ensure rooms are properly set up and resources are available based on the needs of the person reserving the space

Benefits

• PAY TRANSPARENCY STATEMENT: In accordance with The Massachusetts Pay Transparency Act, BNHC provides reasonable pay range for each posted position. Actual compensation will be based on multiple factors such as relevant experience, education and training to determine offered rates. This range represents the organization's good faith estimate of the possible compensation at the time of posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree