Administration Assistant III
About The Position
Performs word processing duties such as inputting client information (BC Housing--HIFIS Database), updating manuals, and preparing program calendars/charts. Provides complete secretarial and administrative support by composing and/or preparing correspondence, maintaining record keeping/filing systems, screening and prioritizing incoming materials, arranging meetings and assists the Manager with enquiries requiring a good knowledge of department procedures and practices. Performs a variety of advanced word processing functions including typing correspondence, minutes, reports, spreadsheets, tables and graphs (monthly stats) and circulates related information as required. Prepares presentation materials (if needed). Inputs and maintains databases, client information systems and makes basic updates to the intranet and website as required. Processes and monitors departmental office supply, printing and stationary expenditures and maintains inventory control. Performs other related duties as assigned. May be required to perform backup reception duties including answering telephone, relaying messages to staff, receiving visitors and responding to general enquiries, opening and distributing mail and arranging courier services.
Requirements
- Recent, related experience of two years
- 2-3 professional references
- Ability to provide/obtain WHIMIS certificates upon hire
- Ability to obtain Ministry of Justice Criminal Record Clearance upon hire
Responsibilities
- Inputting client information (BC Housing--HIFIS Database)
- Updating manuals
- Preparing program calendars/charts
- Composing and/or preparing correspondence
- Maintaining record keeping/filing systems
- Screening and prioritizing incoming materials
- Arranging meetings
- Assisting the Manager with enquiries requiring a good knowledge of department procedures and practices
- Typing correspondence, minutes, reports, spreadsheets, tables and graphs (monthly stats)
- Circulating related information as required
- Preparing presentation materials (if needed)
- Inputting and maintaining databases and client information systems
- Making basic updates to the intranet and website
- Processing and monitoring departmental office supply, printing and stationary expenditures
- Maintaining inventory control
- Performing other related duties as assigned
- Performing backup reception duties including answering telephone, relaying messages to staff, receiving visitors and responding to general enquiries, opening and distributing mail and arranging courier services
Benefits
- 100% employer-paid benefits for employees and their families
- Vision Care
- Dental Care
- Prescription Drugs
- Naturopath
- Acupuncture
- Chiropractic
- Group Life
- Massage therapy
- Physiotherapy
- Unlimited Out-of-Province and Out-of-Country Emergencies
- General sick-leave accruals
- Long-term disability programs
- Short-term disability programs available to exempt positions only
- 5 days of paid leave for Indigenous Employees for Ceremonial, Cultural, and Spiritual events per year
- 8 weeks of paid leave for gender affirming care for medical procedures for transgender and gender diverse employees, cumulative total
- Employee and Family Assistance Program, which includes personal counselling, Life Coaching, Financial Coaching, Legal Referral and Advisory Services, and Health Coaching
- Cognitive behavioural therapy program (CBT abilities program)
- Headversity for managing a variety of life issues and includes self-paced therapeutic support
- Municipal Pension Plan with guaranteed lifetime monthly pension when you retire
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What This Job Offers
Career Level
Mid Level
Education Level
No Education Listed
