Administrative Assistant III - Anesthesiology Administration - Christiana

ChristianaCare•Newark, DE

1d•Onsite

About The Position

ChristianaCare is seeking a full-time Administrative Assistant III to provide support to the Department of Anesthesia. This role encompasses scheduling, clerical duties, supply management, file maintenance, and both verbal and written communication. The ideal candidate will be well-organized, detail-oriented, and capable of multitasking, completing tasks and duties within prescribed timelines. Proficiency in computer skills and strong verbal and written communication abilities are essential. The position is located at Christiana Hospital in Newark, Delaware, a modern 1,007-bed facility that provides a high level of care, including Delaware's only Level-I Trauma center.

Requirements

High School graduate/GED, or equivalent
Two years training in Business program or two years of college required
Four years of prior administrative support experience required
Knowledge of Kronos
Knowledge of medical terminology and computer proficiency
Skill in the use of Microsoft Office software
Knowledge of Department of Anesthesia business flow
Knowledge of appropriate chain of command
Knowledge of CCHS Core Values and departmental policies/procedures
Demonstrate computer skills and the ability to use various software applications
Effectively problem solves technical issues and applies effective decision-making techniques
Deals with others at a variety of levels with diplomacy and tact
Organizes work while managing multiple tasks, adapting to a high volume, high stress area
Works under intense time and volume pressures
Works with exceptional attention for detail
Communicates efficiently and effectively in both written and verbal form
Works independently with established guidelines
Maintains confidentiality of patient medical records, hospital staff, physician, and administrative matters

Responsibilities

Completes daily Operating Room staffing schedules
Process and submit purchases, monitors projects, including computer and furniture/equipment/supplies, etc.
Coordinates with the Chief CRNA to create and communicate weekly in-service information to all sites
Maintains and updates the Department of Anesthesia's policies and procedures
Provide support & training to existing staff members
Provides administrative support for the onboarding process and orientation for new staff
Organizes and attends workshops related to staff CEUs or education for entering credits in the AANA systems for nurse anesthetists
Receives and processes the outside requests from health professionals, physicians, PCOM, EM/FM residents
Maintains efficient project file system
Transcribes dictated letters, reports, and other documents
Responsible for all aspects of administrative support for the Anesthesia Department Chair, ASPA staff, and management team, including calendar management, scheduling meetings, resource scheduler use, and meal catering for meetings, etc.
Opens, sorts, and distributes all incoming mail; date stamps all incoming correspondence and official documents
Performs computer skills needed with all types of software utilized in Anesthesia Services, including Microsoft Office, Surginet, and SA Anesthesia
Maintains all personnel files in accordance with records retention requirements
Assures all documentation necessary for TJC and various regulatory agencies is available
Effectively communicates with all levels within the Department of Anesthesia and other stakeholder groups, utilizing both written and verbal communication skills
Works constructively with other members of the team and maintains an attitude of helpfulness, courtesy, and cooperation towards others
Maintain basic operations of office equipment and aids to resolve problems related to computers or equipment (i.e., paper jams, fax/printing, vocera), etc.
Provides support for department Nurse Coordinators, to schedule meetings and update calendars, arrange rooms, catering and equipment needs
Process all reimbursement checks, purchase orders, and submissions for payments
Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors