Administration and Marketing Coordinator - Commercial Real Estate

Colliers International • Irvine, CA

4d • $70,304 - $73,316 • Onsite

About The Position

This is a fast-paced, client-facing position that provides comprehensive administrative, marketing, and transaction support to a high-performing brokerage team. You’ll play a key part in driving business development, managing deal flow from start to finish, and delivering polished, professional materials—while gaining hands-on exposure to property tours and client interactions.

Requirements

• 5+ years of marketing/administrative support services experience within Commercial Real Estate.
• Real Estate license is required
• Strong Proficiency with Adobe InDesign.
• Bachelor’s degree, preferably in Business, Marketing or Real Estate
• Proficient in intermediate functions including MS Word, Excel, Powerpoint and comfortable with using network/cloud based systems.
• Excellent communications skills, both oral and written.
• Excellent organizational and prioritization skills.
• Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Responsibilities

• Maintain accurate listing materials, including updates, tracking action items, and weekly reporting.
• Coordinate and support property tours, ensuring all activity is logged, contacts are updated, and follow-ups are completed—while gaining opportunities to attend and assist with tours directly.
• Manage proposals and deal documentation, including preparing materials, tracking activity, and maintaining organized records.
• Keep real-time progress reports up to date, proactively following up on inquiries and ensuring system accuracy across platforms.
• Execute marketing campaigns and maintain up-to-date listing and distribution records.
• Support deal lifecycle activities, from new listings through to completed transactions, including onboarding, documentation, booking packages, and archiving.
• Maintain organized filing systems (digital and physical) and manage broker communications, calendars, and contact databases.
• Coordinate events such as open houses and provide ongoing administrative and reporting support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level