Manager, Real Estate Administration

Adelphi Group•Stamford, CT

1d•$70,000 - $80,000•Onsite

About The Position

We are seeking a Real Estate Administration Manager to serve as a high-level administrative, operational, and coordination support to the Senior Vice President of Real Estate and the broader Real Estate team. This role serves as a critical business partner, ensuring seamless execution of executive priorities, effective team coordination, and efficient management of department operations. The position requires exceptional organizational skills, strong attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced corporate environment. This role will be based in our New York City office and requires regular in-office presence five days per week.

Requirements

Bachelor's degree preferred or equivalent combination of education and relevant experience.
Minimum 5 years of experience providing executive-level administrative support in a corporate environment.
Experience supporting senior leadership, preferably within real estate, facilities, operations, or related functions.
Exceptional organizational, planning, and time-management skills.
Strong written and verbal communication skills with the ability to interact effectively at all organizational levels.
Proven ability to handle confidential and sensitive information with discretion and professionalism.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
Ability to manage competing priorities, meet deadlines, and adapt to changing business needs.
Strong attention to detail and commitment to operational excellence.
Demonstrated ability to work independently while collaborating effectively within a team environment.

Responsibilities

Manage and maintain a complex and dynamic executive calendar, including scheduling appointments, meetings, and business commitments.
Coordinate detailed domestic and international travel arrangements, including itineraries, agendas, accommodations, and logistics.
Anticipate scheduling conflicts and proactively adjust priorities to support business objectives and executive needs.
Ensure executive schedules are effectively managed, prioritized, and executed.
Serve as a primary liaison between Executive Leadership (including C-Suite executives) and the Real Estate team, facilitating clear and timely communication.
Build and maintain effective working relationships across departments and with key stakeholders.
Partner closely with the SVP of Real Estate to ensure awareness of upcoming commitments, deadlines, and strategic priorities.
Monitor action items and follow-up activities to ensure completion and accountability.
Coordinate and support internal and external meetings, including agenda development, logistics, and preparation of meeting materials.
Develop, edit, and format professional presentations, reports, and other business communications, including PowerPoint presentations.
Capture meeting outcomes, maintain documentation, and track follow-up actions to successful completion.
Prepare, draft, revise, and manage correspondence and other departmental documentation as needed.
Manage global real estate team with constant effective communication.
Coordinate activities for a geographically dispersed team, ensuring effective collaboration and communication across locations.
Manage hybrid work schedules and support team alignment with organizational objectives.
Organize in-person meetings, off-site events, and team-building activities to foster engagement and collaboration.
Assist with department planning, special projects, and operational initiatives as assigned.