Admin

XL Pro Staffing & Consulting•Humble, TX

1d•Onsite

About The Position

This is a temp-to-full-time administrative position responsible for a variety of tasks including customer service, documentation, inventory management, and basic accounting support. The role requires accuracy, efficiency, and strong organizational skills to ensure smooth operations within the facility.

Requirements

High school diploma or General Education Diploma (GED) required.
Must be a self-starter with the ability to work independently and with minimal supervision.
Strong administrative and computer skills are essential.
Ability to read, understand, and follow written instructions, correspondence, and memos.
Proficient in basic math functions, including addition, subtraction, multiplication, and division using whole numbers, fractions, and decimals.
Effective communication skills in English, both verbal and written.
Comfortable presenting information in one-on-one or small group settings with customers, clients, or team members.
Demonstrated ability to follow detailed but straightforward written or verbal instructions.
Basic problem-solving skills with the ability to address routine issues in standardized situations.
Proficient in performing computerized transactions using PMI, Microsoft Office Suite (Excel, Word, Access), UNIX, Lotus Notes, and Internet Explorer.
Must possess and maintain a valid driver’s license and a driving record that meets company insurance requirements.

Responsibilities

Performs all tasks in a timely, efficient, and organized manner.
Provides customers with accurate quotes, billing details, shipment tracking, and scheduling information upon request.
Reviews shipping documentation for accuracy and resolves any discrepancies.
Maintains accurate warehouse inventory records and coordinates local pick-ups and deliveries.
Inputs warehouse receipts for all accepted freight, including air shipments.
Ensures Proof of Delivery (POD) entries are completed accurately and promptly.
Assists customers with documentation and payment processing.
Reconciles daily revenue and supports accounting functions as needed.
Labels freight correctly in preparation for shipping.
Scans freight for tracking prior to loading onto trucks.
Maintains a clean and orderly facility to ensure a safe and welcoming environment for employees and customers.