Admin Team Support

ASR Group•New Hope, FL

About The Position

The Administrative Team Support role supports the Co-Generation facility by managing maintenance data collection and gathering information to help the maintenance department improve equipment capability, availability, and reliability. The role also supports the power plant department in the facets of its daily operations. Responsibilities include handling calls and visitors, maintaining office equipment and records, coordinating supplies and visitor PPE, supporting HR and Safety, maintaining radio records, preparing and distributing documents and reports, and assisting the plant director with special projects or duties.

Requirements

High school diploma.
Extensive knowledge of MS Word and Excel.
Organized.
Bilingual in Spanish.
Excellent attendance.
Team player willing to learn, with attention to detail, job motivation, ability to follow instructions and multitask, administrative orientation, and ability to communicate and work with others.
Eager to learn and grow.

Nice To Haves

Some college is preferred.

Responsibilities

Answer telephone calls, provide information, take messages, and transfer calls to appropriate individuals.
Operate fax machines and copiers.
Welcome visitors, check identification, maintain the visitor log, and direct visitors and callers to the appropriate person.
Create employee badges and organize PPE for visitors.
Order lunches as required for staff, visitors, and auditors.
Create requisitions; collect and distribute mail; and order office supplies.
Support the HR and Safety departments.
Maintain records of radios in use or out for repair and arrange for radio repairs.
Prepare documents for shipment of molasses and distribute reports as required.
Maintain the scheduling and events calendar.
Copy correspondence and other printed material.
Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.
Assist the plant director with special projects or duties.
Manage maintenance data collection and gather information to support equipment capability, availability, and reliability.