Admin Team Support
About The Position
The Administrative Team Support role supports the Co-Generation facility by managing maintenance data collection and gathering information to help the maintenance department improve equipment capability, availability, and reliability. The role also supports the power plant department in the day-to-day operation of the facility. Responsibilities include handling calls and visitors, operating office equipment, organizing visitor PPE, creating requisitions, managing mail and office supplies, and providing support to HR and Safety. The role also maintains radio records and coordinates repairs, prepares molasses shipment documents, distributes reports, maintains schedules and filing systems, and assists the plant director with special projects or duties.
Requirements
- High school diploma.
- Extensive knowledge of Microsoft Word and Excel.
- Organized.
- Excellent attendance.
- Team player willing to learn, attentive to detail, motivated, able to follow instructions and multitask, administratively oriented, and able to communicate and work with others.
- Eager to learn and grow.
Nice To Haves
- Some college is preferred.
- Bilingual in Spanish.
Responsibilities
- Answer telephones, provide information to callers, take messages, or transfer calls to appropriate individuals.
- Operate fax machines and copiers properly.
- Meet and greet building visitors, verify identification, and record visitors in the guest book.
- Handle visitor and caller inquiries and direct them to the appropriate person.
- Create employee badges and ensure visitors sign in and show identification.
- Organize PPE for visitors and order lunches for staff, visitors, and auditors as required.
- Create requisitions.
- Collect and distribute mail.
- Order office supplies.
- Support the HR and Safety departments.
- Maintain records of radios in use or out for repair and arrange for radio repairs.
- Prepare documents for molasses shipments and distribute reports as required.
- Maintain the scheduling and events calendar.
- Copy correspondence and other printed materials.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.
- Assist the plant director with special projects or duties.
- Support maintenance data collection and information gathering to help improve equipment capability, availability, and reliability.
- Support the power plant department in its daily operations.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
