Admin Support III - Development

Utah Valley University • Main Campus - Orem, UT

7d

About The Position

UVU’s Development team is hiring a part-time Admin Support III to support the department’s daily operations. The role performs or oversees administrative duties, including fiscal tracking, staff support, scheduling, record keeping, and coordinating meetings and events. It also assists with employee travel using Concur and trains and oversees lower-graded staff and/or students. Other job-related duties may be assigned.

Requirements

• Graduation from an accredited institution with a bachelor's degree related to the duties, or a combination of education and/or experience totaling four years.
• Knowledge of general administrative support duties, including monitoring and tracking financial data.
• Knowledge and use of Microsoft Outlook, Banner, and Concur.
• Computer and software skills, including calendaring, word processing, spreadsheets, and email.
• Office etiquette and customer-service skills, including professional telephone skills.
• Problem-solving, decision-making, networking, and interpersonal communication skills.
• Prioritization, organization, and coordination skills.
• Ability to perform varied administrative support duties with minimal supervision.
• Ability to multitask and prioritize in a busy front office.
• Ability to work professionally and effectively with people from varying backgrounds, experiences, and perspectives.
• Ability to coordinate and assist with preparing and monitoring departmental financial transactions.
• Ability to follow verbal and written procedures and instructions.
• Ability to compose and edit written materials professionally.
• Effective verbal and written communication skills.

Responsibilities

• Track departmental finances, including expense reports, mileage, requisitions, purchase orders, purchase card audits, budget projections, and travel audit preparation.
• Provide general staff support and assist with planning activities.
• Monitor calendars and schedule facilities; manage inventory and specialized records; and conduct information-gathering projects and tasks.
• Coordinate and facilitate meetings, program functions, and special events.
• Assist department employees with travel using Concur, including preparing travel audits.
• Train and oversee lower-graded staff and/or students.
• Perform other job-related duties as assigned.

What This Job Offers

• Job Type: Part-time