Admin Support Coordinator (Temporary)

University of Oklahoma•Tulsa, OK

About The Position

Oversees and provides professional administrative support, financial management and budget planning for the department. Processes new hire and termination paperwork. Maintains personnel files and update the incoming and outgoing employee information. Oversees records maintenance, to include but not limited to inventory, personnel, and office files. Submits all paper PAF, EPAF, EDR, travel, and PET's. Update time supervisor approver in PeopleSoft, assign required trainings, and run reports. Manages approval process for payroll, leave accounting/reporting, and other financial matters Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations. Assists with coordination and planning of program hosted events and programs/logistics. Negotiates with contractors and vendors. Selects, supervises, trains and evaluates performance of assigned staff. Coordinates and executes department events. May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds. Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance. May prepare and reconcile Grant / Foundation reports and verify cash balance in accounts. Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests. Performs various duties as needed to successfully fulfill the function of the position

Requirements

12 months office, clerical or administrative experience.
High School Diploma or GED.
Hiring contingent upon a background check.

Responsibilities

Processes new hire and termination paperwork.
Maintains personnel files and updates incoming and outgoing employee information.
Oversees records maintenance, including inventory, personnel, and office files.
Submits paper PAF, EPAF, EDR, travel, and PET's.
Updates time supervisor approver in PeopleSoft, assigns required trainings, and runs reports.
Manages approval process for payroll, leave accounting/reporting, and other financial matters.
Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations.
Assists with coordination and planning of program hosted events and programs/logistics.
Negotiates with contractors and vendors.
Selects, supervises, trains and evaluates performance of assigned staff.
Coordinates and executes department events.
May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds.
Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance.
May prepare and reconcile Grant / Foundation reports and verify cash balance in accounts.
Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests.
Performs various duties as needed to successfully fulfill the function of the position.