Admin Support Associate-CIND

UNC-Chapel Hill•Chapel Hill, NC

About The Position

The Admin Support Associate works with Carolina Institute for Neurodevelopmental Disabilities (CIND) faculty and staff to provide administrative and program support. The role supports contracts, payments, reimbursements, purchasing, training grants and programs, faculty documentation, meetings, events, and grant planning. Duties include coordinating speakers and trainees, maintaining program data, gathering required paperwork, and communicating with faculty, students, vendors, study subjects, and community members.

Responsibilities

Submit and track contracts through OPPENA and UNC Legal.
Identify billable activity and deposits.
Assist faculty with licensure renewals and charge them to the PCard.
Set up Investigator Forum speakers as independent contractors, process payments through vouchers, and handle conflict-of-interest forms.
Organize speaker visits, including itineraries, travel arrangements, and group dinners.
Book auditoriums and rooms for faculty meetings; create and distribute flyers; send Outlook calendar events.
Order food, receive and set it up at Bioinformatics, and tidy up after presentations.
Process speakers’ receipts for reimbursement.
Process statements of appointment, reappointments, and terminations in X-Train for CIND’s T32 postdoctoral training grant.
Update Xtract data for CIND’s T32 grant, including contacting former trainees annually to obtain updated information.
Assist faculty with MyNCBI biographies and collect and modify SciENcv materials.
Support T32 classes approximately twice per month on Wednesday mornings by admitting students without badge access at the TEACCH lobby from 8:45 to 9:15 a.m.
Serve as the point of contact for CIND’s departmental Verizon account and research hotspots.
Determine supply needs and timing, and purchase supplies.
Coordinate collection of PIDs for UNC graduate students in the LEND Program for payment through GradStar; set up non-UNC trainees as vendors and arrange payment.
Gather documentation and communicate with study subjects; submit requests through RASR, request vouchers from the accountant, and complete monthly reconciliation for accounting.
Coordinate community advisory board members as vendors, and send paperwork and invoices to accounting for processing.
Collect paperwork from self-advocates and submit payment requests to the accountant.
Assist faculty with transitioning to and maintaining SciENcv biosketches and other support materials.
Establish CIND training contracts for LEND and UCEDD with other universities and arrange payments for self-advocates and families.
Collect and distribute investigator applications and other required materials, such as letters of support, project summaries, investigator questionnaires, and department commitments of in-kind contributions.
Organize the annual spring retreat by polling investigators for a date, reserving space, ordering catering, and attending to assist.
Send polls and invitations related to grant-planning meetings.
Define project scope, staffing needs, effort, equipment, and supplies for PROS.