Admin Specialist and Receptionist

FocusKPI Inc.•San Francisco, CA

12d•$23 - $29•Onsite

About The Position

FocusKPI is seeking an Admin Specialist and Receptionist (Receptionist + EA) to join one of our clients, a high-tech SaaS company. This position is for the Operations Management department within the client's company.

Requirements

Senior level with excellent management and planning skills
Minimum of 5 years of experience in an admin position/office Management/Event Planning, with EA experience is a plus.
Minimum of 5 years of experience with office administrative or EA experience
Need to be a self-starter, highly motivated, and independent
Strong problem-solving skills
Strong communication skills
Experience with Microsoft Word, Excel
Experience in Customer Service, Event Planning, Supplies Management, Food Ordering & Snack Stacking
Need to be Detailed Oriented

Nice To Haves

EA experience is a plus

Responsibilities

Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
Manage (register & instruct) and control visitors (physical escort & guide) until they leave.
Manage daily visitor log
Ensure that security guards are properly trained and understand company guidelines.
Maintain a safe and clean reception area and conference rooms
Support parking validation
Ad-hoc including security alarm test
Support office supplies, food & drinks requests, orders, receiving, and restocking.
Handle shipments (Create lab/tracking/receiving)
Provide clerical support to the chief executive officer through tasks such as managing phone calls, answering emails, and sorting mail
Book and manage travel arrangements for the executive team, including scheduling meetings and preparing detailed itineraries
Create expense reports for various executive meetings and events by keeping all receipts